Finance Manager cum Executive Assistant

Finance Manager cum Executive Assistant

Full-Time | 40 Hours per week
PHP 50,000 take-home pay per month
HMO on Day 1
Tuesday to Saturday, 12:00 AM – 8:00 AM Philippine time (but must be flexible on the client’s timezone)

About Remote Workmate:

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About the Client:

The clients has a leading international brand, integrates Chinese and German technology in its expansive operations across America, Asia, Europe, and Australia. It’s 47,000sqm manufacturing plant produces 15,000 elevator units, 5,000 escalator/moving walkway units, and 1,000 car lifts annually.

About the Role:
The Finance Manager cum Executive Assistant is a pivotal hybrid role, designed to provide both high-level support to the company’s Chief Executive Officer (CEO) and President and oversee the company’s financial operations. This dual-function position requires a professional adept in managing executive schedules, communications, and strategic support tasks, while also possessing comprehensive knowledge in accounting practices to ensure the financial health and operational efficiency of the company. The ideal candidate will balance these responsibilities to drive the company’s strategic objectives, financial stability, and regulatory compliance.

Primary Responsibilities:

Administrative Functions:
Manage and maintain CEOs’ schedules, including coordinating meetings, appointments, and travel arrangements, ensuring optimal time management.
Serve as the primary liaison for internal and external stakeholders, managing communications, maintaining professionalism, and keeping all managers accountable.
Organize and facilitate meetings, preparing necessary materials and ensuring executives are well-prepared with briefings and documents.
Provide strategic support through research, data analysis, and preparation of reports on key topics for executive decision-making.

Financial Operations:
Lead the finance team in utilizing Xero software for invoicing, payroll processing, financial reporting, and taxation management.
Oversee financial operations including bank reconciliations, expense management, and financial documentation organization.
Develop and implement financial policies, models, and projections to guide the company’s financial planning and reporting.
Ensure compliance with financial regulations, manage taxation requirements, and supervise the financial aspects of projects and factory operations.
Timeline of Achievements:

First 2 Weeks: Understand the company’s current administrative and financial processes. Begin integrating into the executive team’s schedule management and familiarize with the financial team’s ongoing projects.

First Month: Fully manage CEOs’ schedules and establish a streamlined communication system. Conduct a comprehensive review of the financial operations and present an initial assessment with recommendations for efficiency improvements.

First 90 Days: Implement changes to optimize administrative support and financial processes. Complete a detailed financial analysis report, highlighting areas for growth and risk mitigation. Establish regular reporting protocols for both roles.

First 180 Days: Demonstrate significant improvements in time management for CEOs and financial operation efficiencies. Begin to see the impact of strategic financial planning on project management and overall profitability.

First Year: Successfully support the CEOs in achieving key strategic objectives. Lead the finance department in enhancing financial stability, compliance, and profitability. Have a solid foundation for continuous improvement and strategic financial planning for the future.

Screening Criteria:
Bachelor’s degree in business administration, finance, accounting, or related field.
Proven experience in a similar hybrid role, combining executive support and financial management, preferably in a manufacturing or technology environment.
Proficiency in Microsoft Office suite, Xero software, and familiarity with digital financial tools.
Strong track record in both administrative efficiency and financial operations excellence.

Required Qualifications:

Exceptional organizational and time management skills, capable of managing both administrative and financial tasks efficiently.
Excellent communication and interpersonal skills, with the ability to engage with a wide range of stakeholders.
Strong leadership and team management skills, with experience in training and mentoring staff.
Analytical and problem-solving skills, with the ability to anticipate needs and proactively address financial and operational challenges.

If you are encountering issues in attaching the documents to your job application, please send the files directly to Click to view and put in the subject line the position title of the role you are applying for.

Home-Based Requirements:
Fast and reliable wired internet connection of not less than 5 Mbps
Quiet, private home office free from noise background or distraction
Updated computer (desktop or laptop), excellent quality headset with microphone, and a working webcam

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