Finance Officer (Remote)

Finance Officer (Remote)

Job brief

We seek a highly organised, detail-oriented individual with excellent communication and skills as a Finance Officer to join our disruptive company.

Quantum is a new type of company that has combined technology and expertise to allow Construction Subcontractors to get access to top-level contractual expertise at an affordable price point.

We have been a finalist in the Telstra Best of Business for Innovation and also Outstanding Growth categories, as well as winning awards in Business News Australia, General Manager Magazine and RISE Businesses awards.

This is a long-term opportunity with our rapidly expanding company, offering opportunities for quick advancement for top performers.

While this is advertised as a “remote” or a “work from home” role. We need to be clear that we consider the role as a traditional “office role”, except you happen to be able to work from your home.

We offer flexibility in the role, but if you are looking for a work-from-home role where you can go missing for parts of the day unannounced or work an additional job during your work hours, this role is not for you.

The Problem Your Role Is Solving for Our Business

Ensuring no clients go over 60 days without payment
Finding unnecessary expenses
Ensuring new clients have payment setup within 1-2 days of contract signing whilst liaising with sales.
Ensure prompt handling and resolution of billing and financial inquiries directly with clients in a professional way
Providing accurate financial reporting (GAAP & Cash received)
Paying staff and suppliers on time.

Expectations of the Role

To be Fully Trained and competent in the usage of XERO.
Working knowledge of stripe and recurring payment platforms.
Manage Financial Transactions
Manage Client Accounts
Administer Payroll for employees and contractors via Bank Account Transfers in Australia and the US and also via Wise.
Prepare all Financial Reports Monthly, liaising with our accountant
Accurate bookkeeping and reconciliation of expenses
Work autonomously, managing time effectively to prioritize tasks and meet deadlines.
Understanding of how to set up payments for Australian employee tax, BAS, GST, and TAX.

Responsibilities

Manage our XERO account effectively.
Efficiently manage the Accounts Email Inbox, addressing inquiries and sorting relevant financial communications.
Reconcile day-to-day transactions Ezypay reports, and conduct Amex reconciliation with precision and accuracy.
Follow procedures for new, canceled, and paused clients while addressing client queries promptly.
Handle internal weekly bank transactions ( and arrange necessary transfers
Ordering gifts for Clients and coordinating with the Delivery department
Escalating Client late payments with Sales and Delivery departments and recover payment via external debt collector when necessary
Preparing end-of-month (EOM) reports with the external Accountant
Efficiently manage payroll for contractors and Australian staff.
Identify areas for process enhancement, propose solutions, and explore potential AI tools to optimize financial operations.
Attend team meetings and report to the Operations Manager
Call our clients accounts department regarding overdue invoices

Success in this Role Looks Like

Minimal to Zero bad debts
Maintain precise and error-free financial records.
Organized accounts inbox with accurately filed emails.
Satisfied clients without billing or account statement concerns.
Well-maintained Xero account with regular reconciliations and receipts.
No issues or complaints from employees regarding their salaries.
Meet deadlines for reports and transfers consistently
Collaborate well within the team and escalate issues appropriately.

At Quantum, everyone is expected to embody our CORE VALUES and CULTURE as listed below:

Core values
Constant Improvement
Radical Transparency, Honesty & Ownership
Over – Delivery
Courage

Culture
We like mistakes. Mistakes mean we improve.
We blame the process, not the person.
We don’t lie or dodge issues that we know are our mistakes. We take ownership & quickly fix what went wrong in the process.
We take radical ownership of our role in the business and everything below it. (Think “it’s always my responsibility”)
We know that success is by repeating successful actions and relishing in the boring work because we know others won’t.
Our superpower is that we take action quickly – Speed is King
Our families and personal goals are important to Quantum.
We know that it is “EVERYONE’s” responsibility to improve Quantum.
If we have any problem – we speak up without fear of reprise – everyone has a voice.
We are accomplishment-oriented, not activity oriented. Activity doesn’t equal accomplishment.
Default time for completion is the end of the day unless stated otherwise
Better, More, New
Ready, Fire, Aim
Accelerated Failure
Critical feedback is cherished
No Bugs Under Rocks
We make decisions based on data not emotions

This role may not be suitable for everyone. We seek a person who is committed to contributing to the team effort in building something together and understands that the company’s success benefits all team members.

Location
Remote

Department
Operations Department

Employment Type
Full-Time

Salary Offer
$1000-1100