Financial Admin Assistant

Position: Virtual Financial Administrative Assistant
Client Name: Annie Aesthetic
Company’s Website: Click to view/
Working Hours: Flexible working hours with overlap for 4-5 hours a day following EST time zone
Holidays: PH Regular Holidays
Salary range: $1,000 – $1,500 per month

Apply through: Click to view/aa-faa
Applications not made through the given link will not be entertained

BACKGROUND OF THE COMPANY
Annie Aesthetic is a private equity fund that invests in and acquires medical aesthetic clinics across the USA
We provide support services to our partner-clinics, including accounting, payroll, operations, and compliance.

SUMMARY OF POSITION
We are looking for a dynamic virtual financial admin assistant to join our company. In this role, you’ll report directly to the Corporate Controller to assist with various financial transactions and financial administration tasks, as well as process invoices, purchase orders, and payroll. There will be occasional tasks from the CEO as well, such as building out financial reporting templates to be used when interfacing with the board of directors. To ensure success as a financial admin assistant, you should have business acumen and the ability to complete various complex financial tasks accurately and efficiently. Ultimately, a top-notch financial admin assistant should be a highly organized and process-driven individual with the ability to handle confidential information.

Responsibilities:
Processing work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll
Assisting the financial management team with credit control processes, budget planning, and expense analysis
Prepares financial reports (weekly profit/loss; by collecting, analyzing, and summarizing account information and trends).
Maintains subsidiary accounts by verifying, allocating, and posting transactions.
Maintains general ledger by transferring subsidiary account summaries.
Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
Support the client engagement management process, including tracking and reporting time & expenses as needed.
Maintaining accurate client and contact data.
Play a key role in the billing process
Contribute to team effort by accomplishing related results as needed.
Provide administrative support to team members as necessary.
Management of various tracking software and spreadsheets.
Assist in the proposal process as required.
Support the onboarding and offboarding process of team members.
Coordinate travel arrangements for team members.
Coordinate team meetings.
Other office management duties as required.
Tracking company spend account for benefits
Reconciliation – ensuring bank accounts match to NetSuite
Ensure we have acceptable receipts/records as required (submitted expenses, Corporate Credit Cards, Etc)
Reporting Research Results

Qualification/Skills:
Dealing with Complexity
Data Entry Skills
Confidentiality
Thoroughness
Advanced computer skills with Microsoft Office products including Outlook, Excel, PowerPoint, and Word.
Good verbal and written communication, organizational, analytical, problem solving, and time management skills.
Ability to manage multiple and varied tasks and projects, and adapt to business needs as required.
Good judgment and analytical skills with a focus on attention to detail.
Ability to foster strong working relationships with people to accomplish objectives

Education, Experience, and Licensing Requirements:
At least 2-3 years experience in accounting, finance, or related field
Experience with NetSuite and/or QuickBooks
CPA is a plus
Previous bookkeeping experience required
Experience with AP and AR
Experience in working with multiple businesses under one umbrella is a plus
Experience with accrual accounting/GAAP