Financial Administration Specialist

Estimated Project Duration: 1 – 6 months (has the potential to become a permanent position dependant on results)

Job Description: Financial Administration Specialist

We are seeking a detail-oriented and highly organised individual to join our team as a Financial Administration Specialist. This role involves managing various aspects of data and financial operations, ensuring accuracy, and supporting the finance department in day-to-day tasks.

Responsibilities:

1. Data Management & reconciliation:

– Maintain and update data sheets related to online events, webinars, and consultants.

– Reconcile & maintain accuracy of financial information in various software daily.

– Utilize import routines to upload transactions to QuickBooks Online (QBO).

– Review computer reports generated by third-party support systems (Salesforce, Infusionsoft, Kartra, and QuickBooks) for accuracy.

– Trace errors back to their source and resolve them in collaboration with the sales ledger held in Salesforce/Infusionsoft.

2. Refunds and Credit Control:

– Process refunds in Salesforce (SF), IFS, and Kartra when approved.

– Handle Stripe disputes by gathering evidence and submitting in a timely fashion.

– Keep detailed notes on the Stripe spreadsheet to facilitate Credit Note (CN) generation.

– Conduct ongoing aged debt review, downloading from QBO monthly/quarterly.

3. Process Improvement:

– Assist in formulating new processes related to Breadwinner/Salesforce receipts and reconciliation to Stripe.

– Aid in data conversion from Infusionsoft to Salesforce.

4. Ad Hoc Support:

– Assist the finance department and senior accounting staff with ad hoc reporting as required.

Qualifications:

– Excellent language skills, must be fluent in both written and spoken English

– Able to work UK hours

– Demonstrate a high level of proficiency in Excel.

– Strong attention to detail and good organisational skills.

– Competent in various financial software (e.g. Salesforce, Infusionsoft, Kartra, QBO).

– Ability to work independently and collaboratively in a dynamic environment.

– Previous experience in credit control is desirable.

If you are a meticulous, flexible individual with a passion for data and financial accuracy, we invite you to apply for this challenging and rewarding position.