Financial Book Keeper + Controller / Office-HR Administrative Assistant

Job Title: Virtual Assistant (HR Assistant and Financial Controller Assistant)

Company Overview:

White Table Catering is a premier full-service catering and events company based in British Columbia, Canada. With a dedicated team of over 25 full-time employees and an extensive list of 150 event staff, we specialize in creating unforgettable culinary experiences for a diverse range of events, from weddings and corporate functions to private parties and community gatherings. Our mission is to provide exceptional service, exquisite cuisine, and seamless event execution, ensuring that every client’s vision is brought to life with precision and creativity.

Job Description:

Position: Virtual Assistant; HR Assistant and Financial Controller Assistant
Location: Remote
Salary: $8 per hour (Full-time)

Responsibilities:

Payment Collection:

-Collect payments according to the company’s payment schedule within our software system.
-Contact clients in a professional manner to follow up and collect outstanding payments.
-Record all payment transactions accurately and efficiently.
-Bookkeeping and Financial Management:
-Record transactions that occur through the company’s bank account.
-Track credit card financials and reconcile them with the company’s records.
-Perform basic bookkeeping tasks to maintain accurate financial records.
-Entry of financial data into QuickBooks for further analysis and reporting.

Staffing and HR Support:
-Utilize staffing software for scheduling and managing employee shifts.
-Assist with new hire intakes and onboarding documentation.
-Monitor labour costs, and sign-in accuracy with team and labour KPIs accountability.
-Familiarity with ADP payroll software for payroll processing and management.

Software Proficiency:
-Possess knowledge of CaterEase software for catering and event management.
-Familiarity with Nowsta software for workforce management and scheduling.

Communication and Reporting:
-Maintain proficient English communication skills, especially in email correspondence.
-Work closely with the Controller to find efficient ways to manage and track team KPIs (Key Performance Indicators) in labor and financial reporting.
-Provide regular updates and reports on financial transactions and team performance.

Additional Expectations:

Pacific Time Availability:
-The virtual assistant must be available during Pacific Time business hours for effective communication and coordination with the team.

Application Questions:

Applicants are required to answer the following questions in their application:

-What relevant work experience do you have in the role you are applying for?
-Why did you leave your previous job?
-List all the tools and software you have used in previous roles.

Electricity Backup Plan:

-Candidates must have a contingency plan for electricity outages to ensure uninterrupted work during scheduled hours.

Audio Introduction:

-Applicants must provide a 2-minute audio introduction using Click to view and include the link in their application.
-Computer Specifications and Internet Connection:
-Candidates are required to provide a screenshot of their computer specifications and internet connection speed to ensure compatibility and reliability for remote work.

Note to Applicants:

Please ensure that all application requirements are met to be considered for the position. Incomplete applications will not be processed. Thank you for your attention to detail and thoroughness in the application process. We look forward to reviewing your application.