Full Charge Bookkeeper

Job Description

A full-charge bookkeeper is needed for high impact in a small-team accounting department. This person will possess years of experience not only in accounting but with bookkeeping for small businesses selling products online through Shopify and Amazon. The ideal candidate will have experience using Xero accounting software and the A2X integration for Shopify and Amazon to recognize revenue. This person will be goal-oriented, comfortable working on a team and autonomously, communicate well, learn quickly, and have attention to detail that includes checking their work and others’ work for accuracy. The environment of work is a US-based portfolio company with 10+ sets of books. Accounting work is fast-paced, streamlined across the entities, and constantly seeking to increase efficiency by simplifying processes and incorporating new technology.

Outcomes

– Create financials for all portfolio businesses using accounting software and incorporating all tasks on accrual basis, with a deadline of the beginning of each month
– Errors are corrected quickly and root causes solved to prevent future issues
– Manage your workflow so that you are able to provide 40 hours of efficient work per week
– Clear, direct communication about what is good, bad, confusing, and needs improvement.
– Continuously help accounting department evolve its processes to simplify and increase productivity

Responsibilities

– Work effectively on a team where you will be doing bookkeeping across a growing portfolio of 10+ businesses.
– Communication will be both in real-time and asynchronous using video screen recordings as well as direct messages.
– Daily Bookkeeping
– Code bank transactions to proper accounts to keep bank transactions current
– Monitor coding automations for accuracy
– Weekly bill pay
– Sort / filter and enter vendor bills into approval system
– Enter vendor bills into bookkeeping on accrual basis
– Match vendor bill payments to bills on accrual basis
– As payments are approved, send payments from bank
– Weekly bookkeeping
– Download and reconcile sales invoices from A2X eCommerce platform
– Perform weekly merchant account reconciliations
– Perform weekly bank statement reconciliations to stay current
– Perform three way match with received inventory and vendor invoices
– Monthly bookkeeping
– Create intercompany invoicing and bills for shared services
– Finalize bank statement reconciliations to ending balance
– Identify errors and make corrections
– Perform JEs and adjustments for recognizing COGS and inventory
– Create adjusting entries for accruals
– Check balance sheet, income statement, and cash flow statement for accuracy
– On an as-needed basis:
– Work on 8am-4pm EST (8pm – 4am PHST) business hours
– Create and update SOP documentation, including video screen recordings
– Present and train coworkers on new processes
– File and remit sales tax / VAT tax
– Special projects

Qualifications

– Work expectations:
– Attention to detail
– Strong ethics to work hard and maintain an environment of transparency and honesty
– Handle autonomy well and check behind your work to ensure accuracy
– Make mistakes, communicate mistakes, learn from mistakes and develop your skill quickly. No judgment—just progress
– Work efficiently while managing your personal workflow
– Clear, direct communication
– Adapt to workflow changes, new tools, increasingly use automations and AI to work more efficiently
– Solid understanding of accounting fundamentals and bookkeeping journal entries
– Experience with accounting for inventory, manufacturing, and cost of goods sold
– Experience with eCommerce sales channels and multiple gateways and payment processors
– Experience with Xero accounting software – Click to view
– Experience with A2X accounting tool – Click to view
– Experience creating financials for Shopify stores – Click to view
– Experience creating financials for Amazon Marketplace stores – [Click to view](Click to view/)
– Experience doing bookkeeping in multiple sets of books concurrently
– Experience with GAAP and accrual accounting vs. cash accounting
– Experience with accounting month-end close process based on a balance sheet approach
– Experience creating and updating documentation
– Experience training staff using documentation
– Optional: Experience with Apple computers and MacOS