Full-Time Bookkeeper and Admin Assistant

We are seeking a highly organized and detail-oriented individual to join our team as a Full-Time Bookkeeper and Admin Assistant for our Airbnb and long-term property management company. The ideal candidate should have a strong background in bookkeeping, be proficient in QuickBooks, possess the ability to quickly learn property management software (Guesty), and have advanced knowledge of Excel spreadsheets. This position requires exceptional attention to detail, the ability to multitask effectively, and strong analytical skills.

Responsibilities:

Bookkeeping: Maintain accurate financial records for multiple properties, including recording and reconciling monthly income and expenses, preparing bank deposits, paying subcontractor invoices weekly, managing accounts payable and receivable, and generating financial reports when necessary.

Financial Analysis: Utilize Excel spreadsheets and other tools to analyze financial data, track key performance indicators, and provide regular reports to management for decision-making purposes.

Budgeting and Forecasting: Collaborate with management to develop and monitor property budgets, forecast expenses, and analyze financial trends to ensure optimal financial performance.

Tax Compliance: Prepare and organize necessary financial documentation for tax purposes, work closely with external accountants or tax advisors to ensure accurate and timely tax filings.

Record Maintenance: Maintain accurate and up-to-date records of financial transactions, contracts, leases, and tenant information in accordance with company policies and legal requirements.

Property Management Software: Quickly learn and navigate property management software systems to manage property listings, bookings, reservations, maintenance requests efficiently, and guest inquiries/questions.

Communication and Correspondence: Communicate professionally and promptly with potential guests and tenants that have inquired for a stay or tenant application or viewing.

Administrative Support: Assist with general administrative tasks, including managing emails, scheduling appointments, organizing files and documents. Ability to work on projects to create templates, etc on Excel Spreadsheets

Qualifications:

-Previous bookkeeping experience, preferably in property management or hospitality industry.
– Proficiency in QuickBooks for bookkeeping tasks, including general ledger entries, bank reconciliations, and financial reporting.
– Knowledge of BC tax laws is required.
– Ability to quickly learn and adapt to property management software platform (Guesty).
– Advanced knowledge of Excel spreadsheets, including functions, formulas, and data analysis.
– Strong attention to detail and excellent organizational skills.
– Ability to multitask and prioritize tasks effectively in a fast-paced environment.
– Excellent verbal and written communication skills.
– Basic understanding of tax regulations and familiarity with tax documentation.
– High level of integrity and confidentiality when handling financial information.
– Strong problem-solving and analytical skills.

We offer competitive compensation, along with a supportive work environment that values teamwork, professional growth, and work-life balance.

If you meet the qualifications outlined above and are looking for an exciting opportunity to contribute to a growing property management company, please submit your resume, cover letter, and any relevant certifications or references. We look forward to hearing from you!