Full Time Executive Assistant

Job Title: Virtual Executive Assistant

Job Type: Full-Time

Salary Range: TBD

Job Summary:

We are looking for a highly organized and experienced Executive Assistant to provide personalized administrative support to our senior-level executives. The successful candidate will be responsible for managing and coordinating various tasks, including but not limited to, scheduling meetings, managing calendars, making travel arrangements, preparing reports and presentations, and liaising with internal and external stakeholders.

Responsibilities:

– Coordinate the schedules and appointments of senior executives, including organizing meetings and conference calls with internal and external stakeholders.
– Manage and organize the calendars of senior executives, ensuring that their schedules are up-to-date and that they are well-prepared for meetings and events.
– Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
– Prepare and edit reports, presentations, and other documents as required by the senior executives.
– Make travel arrangements, including booking flights, hotels, and transportation, and ensure that all necessary travel documents and itineraries are in order.
– Coordinate and arrange events, meetings, and conferences, both on and offsite.
– Handle confidential information and ensure that all matters are treated with the utmost discretion.
– Liaise with internal and external stakeholders, including clients, vendors, and other business partners.
– Manage and maintain records, files, and other documents, both electronic and physical.
– Provide general administrative support to the senior executives as needed.

Requirements:
– Proven experience as an Executive Assistant or similar role supporting senior-level executives.
– Excellent organizational and time management skills, with the ability to prioritize and multitask.
– Strong written and verbal communication skills, with the ability to communicate effectively with a wide range of internal and external stakeholders.
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
– Ability to handle confidential information with discretion and maintain the highest levels of professionalism and integrity.
– Strong attention to detail and accuracy.
– Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
– Bachelor’s degree in business administration, management, or a related field preferred.

If you are a proactive and experienced Executive Assistant looking for a challenging and rewarding role, we encourage you to apply. We offer a competitive salary, benefits package, and opportunities for professional growth and development.