[Apply using this form only: /203413258168454 looking forward to getting to know you!]
Seeking Full-Time Executive Assistant to provide administrative support to our team while working remotely. For this role, a strong Internet connection is required, along with a self-starter attitude. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimal supervision. We are looking for a creative and technology savvy VA, with these skills:
Duties and Responsibilities
• Manage filing systems, update records, and organize documentation via cloud based software
• Creating basic reports (reports on weekly tasks, deliverables, sales)
• Send Client Invoice using our CRM
• Present excellent customer-service skills to customers and clients
• Schedule meetings
• Book travel and accommodations
• Prepare customer spreadsheets and keep online records
• Organize managers’ calendars
• Perform market research
• Create presentations, as assigned
• Address employees’ administrative queries
• Handle confidential employer and client information
• Handle billing and accounting
• Prepare and send out e-mail newsletters
• Manage social media accounts and replies
• Following up with clients/customers (sending thank you and other reminder emails)
• Research on certain topics for blog posts, newsletters or others
REQUIREMENTS:
• Familiarity with current technologies, like G Suite, desktop sharing, cloud services, Outlook, Housecallpro and WordPress.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Two years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred
• Ability to work as part of a team
• Basic understanding of business operation, including budgeting, creating business and marketing plans, contracts and agreements and time management
• Willingness to admit and correct mistakes
• Respect for others’ intellectual property (no plagiarism or software piracy)
About us:
– We’re Octo Pro Coatings, a residential and commercial concrete floor coating company; we’re about building a vibrant, supportive community. Since 2010, we’ve been dedicated to providing exceptional solutions to our customers’ needs while fostering strong relationships internally and externally.
– Our core values – Optimistic Mindset, Customer Focused, Teamwork, Open-minded, Performance, Resilience – are at the heart of everything we do. We celebrate hard work and success with high-fives and fist bumps!
Work hours: 40 hrs a week to complete with Time Tracking
Pay: Monthly. We give bonuses for doing a good job and when our business does well.
APPLY FOR THIS JOB:
Name: Octo Pro Coatings
Email: