We’re on the hunt for a VA Office Manager extraordinaire to join our team at OCTO PRO WASH. Get ready to bring your A-game and become part of a company that celebrates innovation, fosters collaboration, and encourages personal growth!
Here’s what we can offer:
– Biweekly payroll plus performance bonus for doing a good job and when our business does well!
– Paid Time Off
– Opportunity for professional & skill development
– Christmas Bonus
– Monthly company virtual events!
[Apply using this form only: /203413258168454 looking forward to getting to know you!]
As our VA-Office Manager, you’ll be the wizard behind the scenes, making sure everything runs smoothly. Think of yourself as the conductor of a virtual symphony, orchestrating tasks, schedules, and communications with finesse and flair.
Responsibilities:
– Provide administrative support to ensure efficient office operations.
– Inbox management, calendar management, travel management, documentation, reporting, data entry, and research.
– Manage filing systems, update records, and organize documentation via cloud based software.
– Creating basic reports (reports on weekly tasks, deliverables, sales).
– Manage and maintain all accounts payables and receivables.
– Help develop an organizational structure, systems, policies, and processes.
– Create, maintain, update our operations manual, which documents all systems, process workflows, and cultural values
– Inbound and outbound messaging to our clients and do follow-ups when needed.
– Manage virtual team communication channels and ensure team members are staying connected and informed.
– Oversee project management tools and ensure that deadlines and milestones are being met.
– Provide support to team members as needed and help resolve any conflicts or issues that may arise.
– Monitor and track virtual team schedule and performance, identifying areas for improvement and implementing solutions to enhance productivity.
– Manage virtual office equipment and software, ensuring that team members have the necessary tools and resources to perform their roles effectively.
Requirements:
– At least 2-3 years of experience in virtual office management or a similar role.
– Can help develop the organizational structure, systems, and processes (metrics and knowledge base).
– Able to prioritize and manage shifting responsibilities.
– Excellent leadership, project management, and organizational skills, with a strong attention to detail.
– Experience with virtual team communication and project management tools (e.g., Slack, ClickUp Asana, Trello).
– Strong problem-solving skills and ability to manage conflicts and resolve issues in a timely manner.
– Ability to work independently, prioritize tasks, multitask, and meet deadlines in a remote environment.
– Excellent written and verbal communication skills, with the ability to communicate effectively with team members at all levels.
– Familiarity with virtual office equipment and software, including video conferencing tools and cloud-based document sharing platforms (ex. G Suite, Zapier, ClickUp, WordPress CRM, and other cloud-based software).
– Must be able to learn new softwares
Work Details:
– 40 hours per week/ Amenable to shifting schedules / US Pacific Time
System/equipment requirements:
– Laptop/desktop with at least 4 GB RAM and i3 processor
– Stable internet connection of at least 5 MBPS (LAN Connection)
– Backup internet (pocket wifi)
Instructions on how to apply:
Answer this jotform: /203413258168454
We will require you to submit a video about yourself and why you are the perfect fit for the role, no more than 2 min using ; along with your cover letter and resume (links).
Note: We are looking for someone who is detail-oriented so please make sure that you follow the instructions above for your application to be considere
APPLY FOR THIS JOB:
Company: Vortex Virtual
Name: Octoprowash
Email: