**PLEASE READ CAREFULLY. SPECIFIC INSTRUCTIONS ON HOW TO APPLY IS WRITTEN BELOW. WE WILL NOT ENTERTAIN APPLICATIONS SENT OVER THIS SITE**
Who Are We Looking For?
Seeking an experienced, exceptional, and creative Full-Time Administrative Assistant who will help us with our day-to-day operations. Must be flexible and adaptable due to possible hour shifts, self-starter, and be able to deliver high-quality work under minimum supervision.
What you’ll do:
Provide administrative support to ensure efficient office operations.
Inbox management, calendar management, travel management, documentation, reporting, data entry, and research
Manage filing systems, update records, and organize documentation via cloud based software
Creating basic reports (reports on weekly tasks, deliverables, sales)
Bookkeeping, billing, and basic accounting
Help develop an organizational structure, systems, policies, and processes
Create, maintain, update our operations manual, which documents all systems, process workflows, and cultural values
Excellent verbal and written communication skills
Inbound and outbound messaging to our clients and do follow-ups when needed
Communicate with internal (employees) and external (clients)
Core Qualifications:
Familiar with tools/software: G Suite, Zapier, ClickUp, WordPress CRM, and other cloud-based software
Excellent verbal and written communication skills
Organizational and project management skills
Can help develop the organizational structure, systems, and processes (metrics and knowledge base)
2 years previous experience handling administrative responsibilities or related field
Present excellent customer-service skills to internal (employees) and external (clients)
Respect for others’ intellectual property (no plagiarism or software piracy)
Able to prioritize and manage shifting responsibilities
Work Details:
– 30-40 hours per week/ Amenable to shifting schedules / US Pacific Time
– Salary: TBD depending on experience
– Biweekly payroll plus performance bonus for doing a good job and when our business does well
System/equipment requirements:
– Laptop/desktop with at least 4 GB RAM and i3 processor
– Stable internet connection of at least 5 MBPS (LAN Connection)
– Backup internet (pocket wifi)
– USB noise-canceling headset
Instructions on how to apply:.
Answer this jotform: /203413258168454
We will require you to submit a video about yourself and why you are the perfect fit for the role, no more than 2 min using ; along with your cover letter and resume (links).
Note: We are looking for someone who is detail-oriented so please make sure that you follow the instructions above for your application to be considered.
APPLY FOR THIS JOB:
Company: Octo Pro Coatings
Name: Octoprowash
Email: