Full-Time Virtual Assistant

I am in search of a skilled and meticulous full-time executive assistant who can support my coaching business. My business focuses on coaching and consulting, and I am also involved in writing and creating content.

Job Description:

The ideal candidate must exhibit organization and efficiency, with a flair for effective communication. They will manage various administrative tasks, interact with clients, manage social media, and ensure smooth operations within the business.

Key Responsibilities:
• Manage and organize project management systems like ClickUp, AirTable, Todoist, Dropbox or Notion.
• Communicate with clients, following-up with them if need be.
• Post and manage comments/follow-ups on articles posted.
• Prepare for coaching calls and meetings according to the established process.
• Juggle multiple tasks and projects efficiently.
• Transcribe audio and video files as necessary.
• Manage social media accounts, including writing captions and posts, and follow up with communications
• Conduct research tasks for products I’m planning to buy, software I’m planning to test, or any other requirements I may need.
• Work with and possibly manage other people working within the coaching business.

Requirements:
• Excellent written and verbal communication skills in English.
• Strong commitment to responsibilities and ability to follow through on agreements.
• Exceptional attention to detail, with the ability to conduct multiple reviews to ensure no tasks are missed.
• Ability to follow instructions and adhere to existing processes.
• Fast typing speed and proficiency in online office suites like Google Docs and Google Sheets.
• Tech-savviness with the ability to find alternatives and learn new systems as needed.
• Reliable internet connection.
• Responsiveness to queries and comments, with a strong sense of responsibility and ownership.
• Efficiency-minded and critical thinker who can improve existing systems and processes.
• Can work at least 5-6 hours a day for five days a week in the Pacific Time Zone.
• Conduct regular video calls for status updates at least 3 times a week.

Bonus Skills:
• Experience with email and social media marketing.
• Basic programming skills for automation and streamlining of processes.
• Fundamental video editing skills.
• Experience with photo editing software like Canva and Photoshop.

How to Apply:
• Send 2-3 minutes loom video describing why you are a good fit for the job. Include the link as the first line in the cover letter.
• Send cover letter (with title or subject starting with word “purple”)
• Resume
• Relevant experience
• Typing speed (follow instructions here:
Click to view/document/d/13ZL-Fs0FBpDNaaVCMACfqNbE8ZC3JYk_IInS1JQfNvk/edit?usp=sharing)
• Internet speed screenshots (obtain test results through Click to view/)
• Your desired compensation in USD per month

This position entails full-time employment with flexible working hours.
• Salary of $500 (with a little bit of flexibility)

This is contingent upon your experience and the value you can contribute to the role. Given the nature of this role, direct collaboration with the business owner is essential, thus we are looking for candidates who can work with us directly rather than through intermediaries (agencies e.g.).

In terms of additional qualifications, you may include:

• Previous experience in a related industry or position (coaching/consulting, content creation).
• Familiarity with your preferred project management system.
• A degree or certification relevant to the role, although it may not always be necessary if the applicant possesses relevant ? experience.
• A willingness to acquire knowledge about your specific coaching/consulting field.