NOTE: Only applications sent in via the Google Form will be accepted, so please fill in the form attached if you are a fit for the role.
Google Form:
/dd9EpvX21HN3ZEfV9
An Executive Assistant plays a crucial role in supporting high-level executives and senior management within an organization. The job description for an Executive Assistant can vary depending on the specific needs of the company and the executive they are supporting. However, here is a general outline of the responsibilities and qualifications typically associated with this role:
**Job Title:** Executive Assistant
**Job Summary:**
The Executive Assistant provides administrative and secretarial support to one or more executives, typically at the C-suite level, to ensure the efficient operation of the office and the successful execution of their duties. This role requires a high degree of professionalism, discretion, and the ability to handle sensitive and confidential information.
**Key Responsibilities:**
1. **Calendar Management:**
– Schedule and coordinate appointments, meetings, and conferences for the executive(s).
– Manage and prioritize the executive’s calendar to ensure efficient use of their time.
2. **Communication:**
– Screen and direct phone calls, emails, and other forms of communication.
– Draft, edit, and proofread correspondence, reports, and presentations.
3. **Travel Arrangements:**
– Make travel arrangements, including booking flights, hotels, and transportation.
– Prepare travel itineraries and ensure the executive’s travel needs are met.
4. **Document Management:**
– Organize and maintain paper and electronic files and documents.
– Retrieve and research information as needed.
5. **Meeting Support:**
– Prepare agendas, materials, and presentations for meetings.
– Attend meetings, take minutes, and follow up on action items.
6. **Office Management:**
– Order office supplies, equipment, and manage office maintenance.
– Handle incoming and outgoing mail and packages.
7. **Expense Management:**
– Process expense reports and ensure compliance with company policies.
8. **Project Coordination:**
– Assist in managing and coordinating special projects as assigned by the executive.
9. **Confidentiality:**
– Maintain the confidentiality of sensitive information and documents.
**Qualifications:**
– Proven experience as an Executive Assistant or in a similar role.
– Proficiency in office software (e.g., Microsoft Office Suite).
– Strong organizational and time management skills.
– Excellent communication and interpersonal skills.
– Discretion and the ability to handle confidential information.
– Problem-solving skills and adaptability.
– Attention to detail and accuracy.
– Ability to work independently and as part of a team.
– Professional appearance and demeanor.
**Additional Requirements: **
– Some positions may require additional qualifications, such as industry-specific knowledge or certifications.
– Flexibility in working hours, as Executive Assistants may need to accommodate the executive’s schedule.
**Benefits**
1. Permanent Work-from-Home
2. Flexible Benefits
**Shift**
GRAVEYARD
APPLY FOR THIS JOB:
Company: New City
Name: Grace Torno
Email: