Generalist Virtual Assistant Wanted (Personal Assistant)

We are looking for a Generalist Virtual Assistant to join our team. The ideal candidate will have experience in helping ensure daily priorities are met (& if not, that they’re met as promptly as possible), scheduling general appointments, sending personalized reminders, tracking webinar attendance, etc. Additionally, they should be very flexible and possess strong writing skills for research and development, communication skills to converse with customers and team members, and must have phenomenal organization skills.

Responsibilities:
-Balancing schedule according to pre-discussed categories that optimize both company and personal growth
-Experience with Adobe products (Illustrator, Acrobat, etc)
-Daily communication with me to outline the day & keep on track
-Putting together and maintaining a google drive folder
-Keeping track of renewal deadlines
-Helping keep me on track with my daily schedule
-Write up research and present it in an attractive format.
-Creating appointments and reservations
-Helping with light-bookkeeping
-Responding to personal emails
-Handling appointments when clients/team members book an appointment with me
-Providing general administrative support as needed, such as filing, scanning, printing, and faxing documents.

Requirements:
-Prior experience as a virtual assistant or in a similar administrative role
-Ability to multitask and prioritize tasks effectively
-Excellent time management skills and ability to work independently
-Strong attention to detail and accuracy in work
-Good understanding of basic bookkeeping principles
-Ability to maintain confidentiality and handle sensitive information
-Ability to learn new skills and tasks efficiently and effectively
-Experience with Adobe products (Illustrator, Acrobat, etc)
-Strong writing skills
-Strong organizational skills and attention to detail
-Excellent communication skills

-If you are a self-motivated individual with a passion for helping others and possess the skills listed above, we encourage you to apply for this position. Additionally, if you are someone who is committed to continued self-improvement, even outside of work, this job is for you! Please include your resume and cover letter with your application.

To apply for this position:
1. Change the subject line to “I want to work for you Jennifer, it’s cool that you work with ______” (To fill in this blank, you’ll find the answer in the about me section of my Instagram): Click to view/imjenperez/

2. At the top of your message, write 2-3 sentences on why you would like this position, what your virtual assistant journey has been like, and why you’re a good fit for this position.

3. Under that put the answers to the following questions and include the numbers to make it easier for me to read.

1) Describe your experience as a VA, and what are some of your best attributes that help you stand out from everyone else?
2) Describe one of the reasons why you want to make a better income, and how you would be able to help others achieve the same.
3) What is your experience with PowerPoint, Excel, Google products (Gmail, Drive), and Viber?
4) Do you have experience in creating an executive schedule?
5) What are some strategies you would employ when it comes to prioritizing tasks?
6) Do you have any experience with Spanish? What other languages are you fluent in?
7) Lastly, do you have any other experience that will make you a perfect fit for the job, and would you be open to increasing your time to part/full time as we grow, or would you prefer to stay as a freelancer?

Please do not write more than what I have asked you above.

Thank you,

Jennifer Perez