Grant Writer

Parity is seeking a full-time Grant Writer Virtual Assistant to lead the company’s grant writing, grant reporting, contract management, and impact measurement efforts.

Reports To: Parity Homes CEO and SOS Fund Executive Director
Works Closely With: Parity CEO, Parity Board President and Board Treasurer, SOS Fund Executive Director, third party accounting and bookkeeping firm (hereafter referred to as Key Leadership)

About The Role

As the Grant Writer, you will be responsible for overseeing grant reporting and compliance, from Parity and the SOS Fund’s variety of funding sources including philanthropic foundations, corporate foundations, private donors, government funding including federal, state, and city, and construction debt. You will also be responsible for grant writing using pre-canned templates for future funding opportunities, and for nurturing new relationships with donors. You will support the CEO and Board Treasurer in the management the operating budgets and actuals of the overall Parity Homes program, Parity Builders program, and SOS Fund program, which currently consists mostly of payroll and salaries. Finally, with the support of the CEO, you will liaise with our third-party bookkeeping and accounting firms to ensure proper on-time accounts payable, and appropriate categorization of all transactions for the relevant job (vacant property renovation), class (grant source), and account (type of expense).

Fund Development
o Conduct research on upcoming grant opportunities
o Develop and implement a comprehensive written annual resource development plan with strategies for donors and prospects
o Research and nurture donor prospects and maintain a donor prospect list
o Oversee the build out of a donor database on Salesforce and execute prompt acknowledgement of donations
o Develop and submit grant applications using pre-canned templates
o Serve as liaison between granting entity/agency and Key Leadership
o Participate in staff meetings and development activities as directed
o Performs other duties as directed by the CEO

Contracts and Compliance
o Oversee all government and foundation grants and contracts, ensure programs are in alignment with budget throughout the grant/fund period, and serve as the internal expert on grant compliance
o Work with Key Leadership to develop and implement a documented system of financial controls and accounting policies and procedures to ensure grant compliance and minimize risk
o Write and update standard operating procedures as required, to ensure compliance with government and foundation grants
o Identify potential areas of compliance risk factors and propose risk mitigation techniques
o Provide compliance update reports to Key Leadership as directed or requested

Budgets and Reporting
o Monitor expenditures against budget for the purpose of ensuring the accuracy of reported information, availability of funds, variances, and compliance with established financial guidelines and program policies, practices, and regulatory requirements
o Oversee the production of periodic financial reports on Parity programs
o Liaise with third-party bookkeeping firm to ensure proper on-time accounts payable, payroll, appropriate transaction categorization, and monthly close out
o Assist with external financial audit by preparing documents and serving as liaison for Key Leadership
o Recommend benchmarks that will be used to measure the company’s performance

Requirements
o 2-3 years grant writing experience
o Excellent English writing and speaking proficiency
o Experience with federal fund reporting compliance
o Excellent attention to detail and contract management skills to meet reporting deadlines
o Capable of professionally managing confidential information and applying discretion
o Exceptional analytical skills and the ability to understand the impact of operations on our financial results
o Strong comfortability with Excel
o Comfortability with Microsoft Word and Outlook
o Interested in or have experience working in a start-up environment
o Strategic thinker that can maneuver between high-level goals and very specific tasks to execute those goals
o Self-starter, comfortable with working autonomously, and able to hold yourself to self-appointed deliverables