Graphic designer

We seek a personable individual with excellent computer and clerical skills (Microsoft Office). This role supports professionals by managing heavy calendars, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities to ensure efficient and smooth day-to-day operations. The ideal candidate should have excellent oral and written communication skills and be highly motivated and professional. We look for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.
Primary Functions And Essential Responsibilities**
Meetings & Calendaring
• Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom on behalf of supported professionals; includes arranging for any catering and document distribution
• Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day
• Schedule meetings and conference rooms as necessary using protocol
• Coordinate set up and clean up conference rooms for catered meetings
Travel & Expenses
• Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real time tracking of meeting and itinerary changes
• Maintain current passports and necessary visas
• Compose detailed itineraries for travel and key meetings, and check-in professionals for their flights
• Track flights to ensure they are on time and not cancelled
• Organize and create cash and AMEX expense reports using our expense system, Concur
Daily & On-going
• Respond to Inquiries and take messages as appropriate
• Maintain documents, records, reports in a discreet and confidential manner
• Perform professional information searches as needed
• Register professionals for conferences and networking events in a timely manner
• RSVP to events on behalf of professionals
• Provide back-up support to other administrative team members in Phone Group when they are at lunch, out sick or on vacation; this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings, etc.
• Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary
• Miscellaneous projects and support leverage for professionals as needed
• Take charge of representing and managing company affairs professionally and flawlessly without compromising work ethics.
• Organize and handle company’s website, emails, social media platforms management and services.
• Expert time management, must be able to handle office operations, administrative duties, and employee’s management.
• Supervise departments operations with the goal of achieving financial success and fulfilling company’s goals and objectives.
Qualifications
• High school diploma or equivalent (Associate’s degree preferred).
• Proficiency in computer skills and office suit software.
• Exceptional attention to detail and organizational skills.
• Problem-solving mindset with the ability to work independently.
• Effective written and verbal communication abilities.
• Discretion and integrity when handling confidential data.
• Reliable internet connection and a dedicated home workspace.
• Eagerness to learn and adapt to evolving technologies.
• Ability to manage and prioritize multiple assignments and meet tight deadlines
• Ability to develop effective working relationships with Merchandising, Planning, Finance and other stakeholders
• Ability to work independently and adapt to changing work priorities
Benefits
• Career Growth: Gain valuable experience and explore opportunities for advancement.
• Remote Work: Enjoy the flexibility of working remotely, promoting a healthy work-life balance.
• Competitive Compensation: Receive a competitive entry-level salary package.
• Skill Development: Access training and development resources to enhance your skills.
• Work-Life Balance: Achieve a better equilibrium between work and personal life.
• Collaborative Team: Join a supportive and diverse team environment.
• Nationwide Reach: Be part of a team with a Nationwide presence, working with diverse clients.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
If you’re ready to embark on a fulfilling career and prefer the convenience of remote work, this is the opportunity for you.