High Level Administrative Virtual Assistant

Position: High Level Administrative Virtual Assistant

The Company: Delegate To Elevate LLC is a fast-growing Virtual Assistant company helping fitness professionals, gym owners, and business coaches scale their businesses.

Our team is full of top-notch, A-players! We move fast, are bold, have crazy high standards, are hungry and addicted to growth and learning, and enjoy what we do. We thrive on growth, learning, and love the opportunity to serve this mission together and make an impact. We believe in realizing our own potential through the meaningful work we do.

We are now growing faster than ever at Delegate To Elevate LLC, and need a full-time Executive Support and Appointment Setting Specialist. You will be responsible for handling administrative tasks, client support, generating leads, engaging with prospects, and scheduling appointments through social media platforms.

This is a full-time opportunity, and you can work from the comfort of your own home (our Team is remote all over the world).

This is your Dream Role if you:
– Are an action taker!
– Love to lead with service and love to problem solve.
– Are self-motivated, high-energy, and passionate about your work.
– Are highly organized and can effectively manage multiple tasks and deadlines. Organization is your love language!
– Have a strong written and communication skills. Hence, why you’re able to anticipate the needs of others and provide
solutions without even being asked.
– Have a keen eye for detail and can maintain high standards of work quality
– Are passionate about engaging with people and building relationships
– Have a genuine passion for sales and enjoy selling
– Are motivated by the opportunity to exceed sales targets and drive business growth.
– A quick learner and can pick up new skills quickly.
– Are an excellent team player and very willing to be A+ in supporting the operations.
– Know how to work under pressure and meet deadlines.
– You demonstrate professionalism, integrity, and a strong work ethic
– Understand that no task is “beneath you” and no task is “too big” for you
– And you want to be a part of a fast-growing startup.

Your tasks will include (but are not limited to)
1. Administrative Support:
A. Prepare documents and assist with onboarding and offboarding clients, ensuring a smooth transition and clear
communication.
B. Checking tracking sheets of clients if they are accurate
C. Follow clients’ SOPs and system
D. Data entry and market research
E. Upload videos on clients’ platforms
F. Other Adhoc admin tasks
G. Manage the client’s email account, reply to email inquiries in a timely manner, and forward any other inquiries to the
Admin Head
H. Reply to Facebook and Instagram inquiries in a timely manner
I. Management of Google Docs/Drive/Dropbox, keeping it tidy and documents ordered in folders
J. Creates systems/ automations
K. Admin adhoc tasks
2. Marketing
A. Social media: Lead generation, building audience, growing FB Group, engaging on comments
B. Manage GoHighLevel, ActiveCampaign, Clickfunnels, Mailchimp, and other email marketing software
C. Build email campaigns or blog articles.
D. Create posters, posts, videos, and other marketing materials
E. Social media management (content creation and scheduling)
F. Set up ads
G. Tech: help create automations, workflows, landing pages & funnels
3. Reporting and Tracking:
A. Reporting and filling out tracking sheets
B. Daily updating of tracking sheet
C. Utilize metrics and spreadsheets to collect, track, and analyze data, providing insights and reports as required.
4. Client Relationship Management:
E. Assist clients in sending emails and check-ins
F. Assist managers in creating monthly client reports, summarizing progress, achievements, and any important updates.
E. Provide necessary support to clients

DO NOT APPLY IF:
X You are lazy
X “What’s in it for me” mentality
X Flaky or not dependable
X Lack’s passion for helping others and the company
X Are not willing to continuously learn and develop your skills
X Do not see yourself contributing to the growth and success of a company
X Lack adaptability and struggle to adjust to new situations or changing circumstances
X You’re not a team player
X Negative, do not accept constructive feedback

Results:
– Quality Delivery: All deliverables should be submitted based on the task requirement/s.
– Proactive Communication: Regular updates are provided to clients or team members regarding task progress, challenges,
and any necessary clarifications.
– Efficient Task Management: Effective organization and prioritization of tasks to ensure all deadlines are met and objectives
are achieved.
– Accuracy and Attention to Detail: Ensuring all work is completed with precision and thoroughness, minimizing errors and
inconsistencies.
– Confidentiality and Data Security: Handling sensitive information with discretion and ensuring compliance with data
protection regulations.

Include the word “I’M AN A-PLAYER” when you apply.

Required Experience:
– Good English skills, both written and verbal
– Competent with Microsoft Office Suite (Excel, Word, Powerpoint etc) and Google Docs, Sheets, Forms, Slides, Gmail
– Basic video editing skills and graphic design
– Have tech skills
– Experience and knowledge of social media management and content creation
– Knowledge of High Ticket Online Coaching and CrossFit is a plus
– Familiar with platforms such as GoHighLevel, Clickfunnels, Kajabi, Thinkific, and WordPress

If you or anyone you know is potentially a good fit, please fill out this form, Click to view/BcuoAcQEddFDj72GA (10 mins to complete).

40hrs per week
Php 18,000 – 25,000 starting
2-week trial if passed, will go on 3-month probation

This is going to be a fulfilling role. We look forward to seeing your application come in!
Message or email Click to view with any questions.
Super excited to collaborate!