High Level COO/Chief of Staff for Serial Entrepreneur

Executive Assistant for Multiple Companies (We prefer people ready to make a lifelong commitment)

We are seeking a highly organized and tech-savvy Virtual Executive Assistant to provide comprehensive support to our CEO across multiple companies, including a short-term rental business, a coaching company, and a card game business. The ideal candidate will possess exceptional creative direction skills, be adept at personal and company branding, and demonstrate the ability to manage and support an operations team. The candidate should excel in overseeing and analyzing operational challenges and implementing improvements to eliminate ongoing issues and demonstrate their ability to enhance workflows and create training programs that empower the team to perform at their best while maintaining high standards of operational Click to view ideal candidate should possess the following skills:This role requires a proactive individual who excels in social media, finding and hiring new team members or contractors, and overseeing operations with meticulous attention to detail.

Key Responsibilities:

Administrative Support
– Provide high-level administrative support to the CEO, including calendar management, scheduling virtual meetings, and coordinating virtual events.
– Act as a liaison between the CEO and various internal departments, external partners, and clients.

Creative Direction and Branding
– Lead creative direction and personal/company branding initiatives.
– Develop and implement social media strategies to enhance online presence and engagement across all companies.

Operations Management
– Oversee the operations of all companies, ensuring seamless execution of projects and tasks.
– Utilize technology platforms and tools such as Slack, Monday, Google Sheets, and other relevant software to streamline processes and optimize workflow efficiency.

Operational Analysis
– Ability to evaluate existing workflows and identify areas for improvement.
– Experience in troubleshooting and resolving operational challenges efficiently.

Workflow Creation and Enhancement
– Proficiency in designing and implementing optimized workflows to enhance productivity and streamline operations.
– Expertise in automating workflows using various technology tools and platforms.

Training Development and Delivery
– Ability to create clear and concise written and video training materials.
– Experience in conducting live training sessions to support team members and ensure they understand and can implement new processes.

Continuous Improvement
– Commitment to ongoing evaluation and refinement of processes to ensure they remain effective and efficient.
– Proactive approach to staying updated with the latest industry trends and technological advancements to suggest relevant improvements.

Team Management
– Assist in finding and hiring new team members or contractors as needed.
– Provide support and guidance to the operations team, ensuring they have the resources and direction necessary to succeed.

Communication and Reporting
– Prepare and distribute correspondence, presentations, and reports on behalf of the CEO, ensuring timely and accurate communication.
– Maintain clear and consistent communication with all stakeholders, adapting to the virtual environment.

Project Coordination
– Manage and coordinate virtual events, seminars, and coaching sessions.
– Ensure all projects are completed on time and within budget, maintaining high standards of quality.

Innovation and Improvement
– Analyze existing systems and workflows to identify areas for improvement and implement innovative solutions.
– Stay up-to-date with industry trends and advancements in technology to suggest relevant improvements to our tech stack.

Discretion and Professionalism
– Exercise discretion and professionalism in handling sensitive information.
– Anticipate the needs of the CEO and proactively address any challenges or obstacles.

Qualifications

1. Bachelor’s degree in business administration, management, or a related field is a plus.
2. Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
3. Strong proficiency in utilizing various software applications and tech tools such as Slack, Monday, Google Sheets, and other relevant software.
4. Excellent organizational skills with the ability to multitask and prioritize tasks effectively in a remote environment.
5. Exceptional critical thinking and problem-solving abilities.
6. Outstanding communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
7. High level of discretion and confidentiality.
8. A proactive and self-motivated attitude with a strong commitment to excellence.
9. Experience in creative direction and branding is highly desirable.
10. Available for on-call tasks when emergencies arise.

Benefits

1. Professional development opportunities
2. Career advancement opportunities (mentorship)
3. Performance bonuses

This position offers the unique opportunity to work closely with the CEO and play a vital role in optimizing the operations of multiple companies. If you are a tech-savvy professional with exceptional creative direction skills and the ability to thrive in a remote environment, we encourage you to apply.

Apply ONLY by answering:

– Can you provide an example of a successful branding campaign you led, including the strategies you used and the results you achieved?

– Describe a time when you identified a bottleneck in a company’s workflow. What steps did you take to address it, and what was the outcome?

– How do you leverage technology tools like Slack, Monday, and Google Sheets to manage and streamline remote operations? Can you share specific examples?

– Explain your process for hiring and onboarding new team members or contractors in a virtual environment. How do you ensure they are a good fit for the company’s culture and needs?

– Share an example of a significant challenge you faced while supporting a CEO or senior executive remotely. How did you handle it, and what was the result?

Share some of your favorite brands (personal branding and company brands) you believe display the type of branding that inspires you.

Lastly, share some of your portfolio for what you’ve created.