High-Level Executive Assistant

About Us:
HomeLife Media is a forward-thinking organization that thrives on innovation and excellence. We are committed to creating an inclusive environment that fosters diversity and encourages independent problem-solving.

Job Summary:
We are seeking a highly organized and dynamic Part-Time High-Level Executive Assistant with a strong D or DI profile according to the DiSC analysis. This role demands exceptional time management, communication, and organizational skills. The ideal candidate will be adept at solving problems independently and efficiently, supporting our executive team’s daily operations.

Key Responsibilities:
• Manage and prioritize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Facilitate internal and external communication, ensuring timely and accurate transmission of information.
• Organize and prepare for meetings, including gathering documents and coordinating logistics.
• Handle confidential information with discretion and integrity.
• Proactively identify and resolve issues before they escalate, demonstrating exceptional problem-solving skills.
• Collaborate with various teams to assist in project management and execution.
• Provide administrative support as needed, including but not limited to, document preparation, data entry, and report generation.

Qualifications:
• Proven experience as an executive assistant or in a similar role, with a preference for candidates who have a D or DI profile in DiSC analysis.
• Exceptional time management and organization skills, with a proven track record of efficiently managing multiple priorities.
• Outstanding communication skills, both written and verbal, with an ability to communicate effectively with all levels of staff and external partners.
• Strong problem-solving skills and the ability to work independently and make decisions under minimal supervision.
• Proficiency in Microsoft Office Suite and familiarity with virtual meeting technologies (Zoom, Microsoft Teams, etc.).
• High level of discretion and professionalism when handling sensitive information.
•Available to work the required schedule of 10 AM to 2 PM PST, Monday through Friday.

What We Offer:
• The opportunity to be a part of a dynamic and supportive team.
• A role that allows for independence and autonomy in decision-making and problem-solving.
• A commitment to professional development and growth.

How to Apply:
Please submit your resume and a cover letter detailing your experience and why you are a good fit for this position. Include examples of your exceptional organization, communication, and problem-solving skills in your previous roles.

EEO Statement:
HomeLife Media is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.