High-level Executive Assistant

** This opportunity is for a highly experienced Executive Assistant with a strong track record of managing US clients. **

We’re looking for a high-level Executive Assistant who can declutter and help organize the CEO’s business. Picture yourself as the orchestrator of efficiency, ensuring that priorities are crystal clear and tasks are seamlessly executed. In this role, you’ll be more than an assistant; you’ll be a decision influencer, empowering the CEO to make impactful choices that drive success!

What’s in it for you?

Joinin means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

* Be part of an ambitious journey to grow the company into a $250B powerhouse, impacting businesses and individuals to achieve financial freedom!
* Learn directly from a seasoned business veteran and become their extension!
* Experience a dynamic work environment where every day brings new challenges and learning opportunities.
* Potential to step into a leadership role, managing and mentoring other team members.
* Enjoy autonomy, accountability, and responsibility, with the freedom to make meaningful contributions and drive impactful initiatives!

This opportunity is perfect for individuals seeking not just a job but a transformative journey, where they can leverage their skills to contribute to a $250B success story, achieve financial independence, and thrive in an environment that encourages innovation, creativity, and continuous learning.

Responsibilities of the Executive Assistant:

Organization:
* Assist the client in managing day-to-day responsibilities efficiently.
* Enhance client productivity and capacity. (Boosting productivity like a pro! ????)
* Maintain organization of client’s calendar, meetings, and files.
* Promptly remind and challenge the client to stay on schedule with meetings.
* Follow up with the client to ensure the completion of tasks and projects as committed.

Project Management:
* Manage projects, delegate tasks to team members, and ensure accountability.
* Create separate projects for each investment opportunity.
* Control access to projects, granting permissions appropriately.
* Anticipate and proactively address client needs. (Mind-reading abilities are a plus! ????)

Calendar Management:
* Efficiently organize client’s calendar, team meetings, and client meetings.
* Keep the client punctual and prepared for all engagements.
* Record meeting minutes and maintain meeting agendas.
* Keep internal team members on track with their tasks to ensure project progress. (Keeping the squad in sync!)
* Follow up internally and externally to drive project completion and maintain client relations.

Email Management:
* Efficiently organize and prioritize emails based on urgency and importance.
* Draft and respond to emails on behalf of the client as necessary.

File Organization:
* Reorganize folders across various ventures and rectify financial discrepancies.
* Clean up, consolidate, and organize files for easy access.
* Manage meeting recordings and file them systematically.

Administrative Tasks:
* Develop and maintain SOPs and follow-up protocols for streamlined operations.
* Assist in writing business plans as needed.
* Transform mundane tasks into gold, supporting the business’s growth with your magical touch. ????

Perks:

* 13th Month Bonus (Wild right?!)
* Permanent work-from-home / remote set-up
* Health insurance
* Dental insurance
* Mental health insurance
* Great starting salary
* Growth opportunity
* Performance-based raises
* Prizes and bonuses

Specifics:

* Full-time, PST time zone
* This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
* Attire – business casual when in meetings
* Professional setup (Pains me I actually need to write this down…)
* Clean background
* Good camera
* Good microphone
* Strong wifi

Tech Stack: Microsoft Office (MS Excel), G-Suite (Google Calendar, Gmail), ClickUp, Asana, etc.

Compensation: $12k-19.2k/yr

Qualifications:
* Excellent communication skills in English, both written and oral.
* Proven experience as an Executive Assistant or in a similar role supporting C-level executives.
* Prior Project Management and SOP creation experience
* Exceptional organizational and time-management skills.
* Proficiency in using office software and communication tools.
* Flexibility to adapt to changing priorities, travel schedules, and unexpected challenges with a proactive and solution-oriented approach.
* Strong problem-solving capabilities, anticipating potential issues and providing effective solutions.
* Meticulous attention to detail to ensure accuracy in travel arrangements, scheduling, and documentation.
* A proactive mindset with the ability to take initiative, anticipate needs, and act autonomously when required

Don’t forget to attach your PDF resume and send it to Click to view. Please indicate the job title “High-level Executive Assistant” in the subject line. We value those who follow instructions.