High-level VA Opportunity (General / Executive Virtual Assistant)

Our digital marketing company is seeking an experienced VA to manage administrative operations and perform the functions of an executive assistant to our CEO. Please read this entire job description and follow instructions to apply.

We operate multiple online and offline businesses, including an SEO agency, financial services group, home cleaning, and yoga retreat company. We have 8 full-time employees in PH, ranging from web design, programming, content writing, and more. This is an opportunity for steady compensation and opportunity for growth.

The person we are looking for will be skilled in project management, time management, scheduling, customer service, written communication, and Microsoft office tools. Familiarity with marketing applications, CRM/project management tools, and social media a plus. The primary responsibilities of this role will be assisting our CEO with project tracking, communication with employees and clients, ensuring accountability and meeting deadlines, creating reports for clients, research and outreach, event management, customer support, invoicing and billing, and some light social media tasks.

This job will require a range of different responsibilities, including but not limited to:

Project management
– Organizing projects and creating tasks
– Monitoring and updating progress
– Communicating with team members

Creating client reports
– Building monthly campaign reports for clients
– Gather data, graphs, charts, each month
– Communicate with team members to complete tasks
– Providing reports to CEO for final approval
– Sending reports to clients

Billing administration
– Creating and sending invoices
– Reporting payment history

Manage Instagram
– Posting class event announcements to stories
– Using example templates, Content library, & Approved messaging
– Creating content calendar
– Scheduling posts and captions
– Liking and commenting on community posts

Managing Events
– Posting events
– Messaging attendees
– Screening new members

SMS Management
– Sending weekly sms messages to lists
– Replying to messages

Email Management
– Using Mailchimp to create and send email blasts

Group Retreats
– Researching resorts and locations based on our criteria
– Contacting resorts and inquiring about group rates, dates, accommodations, and details
– Customer support for retreat bookings
– Collecting customer details, flights, allergies, food preferences, etc.
– Managing customer payments, sending links, invoices, receipts

Corporate Outreach
– Building a database of companies to contact
– Sending personalized emails to executives to offer private yoga service

Online Profiles
– Managing company business profiles (like Yelp, Facebook, etc), updating information, adding photos, posting updates.

Communication & Reporting
– Weekly report of tasks and activities completed
– Identify issues, challenges, opportunities to improve, support that is needed
– Project status and progress reports
– Analytics and metrics of sms, email, and social campaigns
– Consistent and reliable communication on classes, events, retreats, etc

Time & Other Requirements

– This is a full-time role, 40 hours per week
– Must have consistent work days and hours
– Daily updates and communication required on all working days
– Must be available for occasional video/call conferences
– Must have reliable computer and internet connection

At the beginning, we will introduce the most important tasks and responsibilities first. Then over time we will gradually add most of the above activities depending on how much time is available during your schedule. This is a serious job that will require discipline and consistency, and includes long-term stable employment opportunity if you perform well.

Instructions To Apply

Please submit your application with a cover letter or message explaining why you would be the right person for this job. Please include any similar work experience you have that qualifies you for these responsibilities listed above. ?

Thank you for your interest. We look forward to reviewing your application.