Highly Skilled Virtual Assistant

This position handles the weekly curation of social media materials to support podcasts. This includes static posts (from episode art), quotes, and short-form videos. For short-form videos, this includes selecting videos (we use software to glean high-converting options), placing the final touches on these videos for various platforms, finalizing copy (using AI tools provided to you and customizing for social media platforms), and uploading to scheduling software.
Tracking all podcast submissions and assuring all components are completed, following up as needed, managing final touches, and building strong rapport with clients.
Finalizing and sending thank you emails to guests for specific podcasts.
Setting up materials for new clients and supporting their onboarding process.
Rough review and posting of transcripts.
Designing, distributing newsletters and setting up sequences for clients and prospective clients.
Regular update of WordPress website for podcast and events.
Managing of tags and lists within Email Service Provider (ConvertKit).
Building and managing of landing pages within ConvertKit and adding them to the website.
We have numerous subscriptions to tools to support you in being able to do your work efficiently. The right candidate will maximize their time by integrating these tools and valuing their support. The majority of these tools are managed through a web browser. A stable internet connection and computer that can manage these programs is necessary for success in this position.
Candidates will be experienced with Canva, and Microsoft/Google products (word processing/spreadsheets/email/Google Drive) able to work independently, comfortable taking directions orally, and developing written processes. Any candidate should have a growth mindset, be excited and willing to learn new things, and open to taking on new tasks. Candidates should also be strong communicators; able to share their limitations, ask for any support they need, and share what is working well for them.
Our ideal candidate will be proficient in Canva and have a good eye for design, easily incorporate and continue to use feedback, be familiar and comfortable using Descript, and be proficient in setting up processes with Zapier. They will also be familiar with ConvertKit and managing a mailing list/newsletters and WordPress and comfortable doing some light support of websites. The person we hire will take something mentioned one time in weekly calls and find where to note it in the system flow to make sure it becomes integrated into processes. Our ideal candidate will have strong interpersonal communication skills, be a delight to customers and podcast guests, and a value add to the company.
Ideal candidate will be capable of contributing to company growth and ongoing projects such as:
Optimizing flow for current clients’ submission of podcasts (implementing use of Zapier)
Optimize onboarding of new clients.
Data analysis of podcast performance.
Moving landing pages from Click to view etc. to website.
Redesign of podcast website and build outs to company website.
The ideal candidate will feel like a part of the company and be excited to support its growth. Your perspective and expertise are valued. Your ability to work independently, take initiative, integrate guidance, and document systems is imperative.
This position is 30 to 40 hours a week- depending on candidates’ proficiencies and ability to take on tasks, vs. the need to hire them out to other individuals. Separate posts are made giving this position two different titles and for part-time positions to section out parts of this role if necessary. Only apply to that which you are fully qualified.
Company offers 13th month pay, vacation time, raises based on performance, and plans to offer health insurance stipends at a later growth point.