Human Resources Administrative Assistant

Position Summary

The Human Resources Administrative Assistant is involved in all aspects of Human Resources activity, including Employee Onboarding, Recruitment, Benefits Administration, and Payroll. This position is responsible for providing administrative support to the Human Resources Department and will process and maintain highly confidential information. The ideal candidate will be proactive, energetic, detail-oriented, and be able to anticipate Principals’ needs and provide exceptional service in a timely manner. Qualified candidates will work independently, wear multiple hats and be productive in a remote working environment.

Essential Duties and Responsibilities.

The essential functions include, but are not limited to the following:

Maintains human resources records for employees by recording the hiring, transfer, termination, status change, and merit increase forms. Move employee’s folders from “active” to “terminated” Folder.

Collect and file lease addendums

Prepare request to live onsite packets

Prepare FMLA packets

Documents and tracks human resources actions by completing forms, reports, logs, and records.

Sets up and schedules interviews and meetings for hiring managers, and department heads.

Maintain and update leave tracker, employee referral tracker, lease addendum and others

Maintain and update the photo release report

Maintain and Update the Tool Box Talk Topics Calendar and monthly flyers

Create monthly birthday templates/Announcement

Create work anniversary templates/announcement

Prepare reports, HR Emails (HR announcements, holidays, benefits, payroll etc.) and presentations for internal communications

I-9s Audit for EAC (Employment Authorization Cards)

Update/send report for Covid Spreadsheet

Maintain and update the workers comp data base, incidents reports, and outlook reminders

Maintain and update the MVP report

Assist in reviewing benefits invoices to ensure accuracy prior to releasing for payment

Provide MVP information to present inform to HR

Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Proven experience as an HR Assistant, or relevant human resources/administrative position

Excellent interpersonal, verbal, and written communications skills

Working knowledge and use of Microsoft Excel

Ability to organize and prioritize tasks to meet deadlines

Can work independently as well as with others, while maintaining a high level of confidentiality

Hands-on experience with HR Systems

Basic knowledge of labor laws