Junior Accountant (AR/AP/QBO Experience)

Junior Accountant (AR/AP/QBO Experience)
The Blogsmith needs help with various interconnected invoicing and bookkeeping tasks.

The Blogsmith is a content marketing agency that helps B2B, small-to-enterprise level companies connect with their target audience via search.

Our core offering:
Relevant, high-quality content that matches the technical use of SEO keywords with the fulfillment of expectations based on the assumptions behind search intent. We don’t just want to create content for content’s sake — we explore topics with a unique stance so that we’re providing a unique benefit (compared to similar content) for anyone who reads the work we produce. We pride ourselves on providing value to our clients and inherently to our team members.

We foster a collaborative, supportive environment where team members can learn and grow. Our team and clients are all over the world in various industries, and we work 100% remotely.

We are growing fast and looking for someone to assist with our day-to-day bookkeeping tasks, including but not limited to invoicing clients, paying subcontractors, managing payroll, closing the books each month, tracking profits, generating monthly financial statements and identifying company financial trends.

Duties
We’re looking for someone who’s available every day from Monday – Friday to execute planned tasks and other tasks as they come up.

In this role, you’ll be expected to:
– Complete a daily status report on the state of unpaid invoices and new payments that came in that day, including if we’re waiting on details or need to take action on something.
– Maintain a detailed and accurate record of all financial transactions per our accrual accounting system.
– Assist with monthly bookkeeping/financial reports and recording important expense/revenue numbers for cash flow planning.
– Use QuickBooks Online as an expert — ideally, you’re QuickBooks certified and have 2+ years of experience. You should be very comfortable entering invoicing details, receiving payments, running reports, and using the project tracking feature. If you have an accounting (or business) degree, let us know.
– Log client communications in the HubSpot CMS (no experience required — training will be provided).
– Keep track of important client details and applying a consistent billing methodology for retainer clients.
– Compose weekly updates regarding the status of retainer agreements per our accrual accounting system, with the help of our account and project managers.
– Meet regularly with our CEO, Director of Content, and account/project managers to understand the current state of projects and how to bill clients accordingly.
– Have accounts receivable experience for handling our client invoicing process and accounts payable experience for handling payments to independent contractors on our team (if you specialize moreso in AP versus AR, we still want to hear from you!).
– Communicate with a distributed team of 30+ people, 20+ clients (and growing), and multiple vendors as a kind and courteous professional.

For the most part, you can work whenever is most convenient for you, with a few stipulations:
– You’re able to respond to team communications within 12 hours on Monday – Friday.
– You can consistently meet deadlines without micromanaging.
– You can be available for ~2-4 hours/day between 10am-2pm MST (set according to your preferred availability) to take team meetings as needed and to complete time-sensitive bookkeeping tasks.

Previous experience working in a similar role at a marketing agency will put you at the top of our list.

Why Junior Accountant (AR/AP/QBO Experience) Role Matters for The Blogsmith
You’ll be helping us to keep our agency running efficiently. Regular cash flow and staying on top of client payment reminders so that things don’t go late ensures that we can continue to grow our team and provide a flexible work environment for everyone on the team. The Junior Accountant is a vital role to keep the whole organization running smoothly and facilitating our ability to continue expanding.

Soft Skill + Availability Requirements
– Organization/planning skills: We need someone who is able to keep track of all client and team members’ needs. The person in this role needs to be organized and know how to plan ahead to accommodate billing cycles and month-end closing procedures. The person who will be most successful in this role follows routines and can proactively manage their deadlines.
– Problem-solving skills: When there’s an issue, Blogsmith teammates use their resources, each other, and prior experience with related situations to get it solved before it becomes a bigger issue. We expect you to be able to troubleshoot, come up with solutions, and ask for help when needed. Successful team members don’t wait until the day a task is due to get their questions answered or address any issues.
– Attention to detail: When working with numbers, we need every transaction to be accounted for, cataloged, and tracked with accuracy.
– A passion for quality: In order for our team to create great content, you have to take an interest in the process — even if you’re not directly involved with creating it. For this role, you understand that billing can be a sensitive undertaking and ultimately, a reflection of our company’s level of competence to serve our end client. You take seriously the fact that you play a very important role in helping us retain clients and take information gathering and checking very seriously — collaborating with team members to get the full picture before taking action.
– Willingness to collect and gather all necessary information: Before acting, you will verify you have all the information you need and will ensure that you are correct before engaging with clients.
– Comprehensive understanding of billing: We want someone with experience in billing departments and who understands the typical workflow of a small-to-midsize company (bonus points if you have agency experience). We’re looking for you to learn and grow from our processes (as well as helping us grow our processes with your experience).
– Ability to self-manage: The article creation process (and your accounting tasks that relate to it) involves many interconnected, dependent steps that have to happen on deadline for the sake of our clients. You take accountability for your inputs.
– Experience with Excel/Google Sheets: Some familiarity is a plus. If you’d consider yourself an Excel/Sheets expert, we want to hear more about it! You should take a logical approach to your job, with detail-orientation when it comes to dealing with numbers. Bonus points if you have experience with Airtable—let us know in the application if so.
– Trend analysis: You’re comfortable generating and doing a basic analysis of monthly financial statements. You can proactively point out red flags with AR and AP processes that may impact the company’s profitability.
– Workflow/process-orientation: If you have experience building out the billing process for small businesses, you’ll jump to the top of our list.
– Write “Hi Maddy” (in addition to any questions or comments you have) at the end of the application form so that I know you’re paying attention to detail.
– Good communication skills: You’ll be working with fellow team members and clients to see projects through. We sometimes have tight internal and external deadlines, so timely responsiveness during the workweek is necessary to work on this team. If you have customer service experience, make sure to mention that in your application.
– Good English writing skills: Because you’ll be interfacing directly with clients and our business focuses on high-quality written communication, a mastery of English writing is required for this role. English speaking proficiency is preferred for taking occasional internal Zoom meetings. If you’re not a great communicator, you’re not a good fit for this role.

Benefits and Compensation
– $15/hour for 20+ hours/week (if you have more availability, share it when applying).
– Work 100% remote and work on your own time with some availability during our 10am-2pm MST work day for meetings and time-sensative tasks as necessary.
– Work whenever you want while meeting weekday deadlines for planned assignments.
– Payout via Gusto so you don’t have to pay any processing fees or Wise to minimize foreign transaction fees.

Apply as a Junior Accountant at The Blogsmith:

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