Listing and Transaction Coordinator

Are you eager to join the #1, top-producing real estate team in Grand Traverse County? We’re seeking a dynamic, detail-oriented, and energetic individual to join our stellar team at Brick & Corbett. We operate at high speed, and we need someone who can match our pace, adapt quickly, and embrace constructive feedback. We’re a fun-loving bunch with a passion for success, so bring your A-game and get ready to have a blast in the world of real estate.

Responsibilities:

As the Listing and Transaction Coordinator, you’ll wear the hat of a quality control manager, overseeing all aspects of high-quality listings and successful closings for Brick & Corbett’s team of 10 full-time agents. Your role spans from initiating listings to ensuring seamless transaction closures.

Listing Coordination:

You’ll spearhead the home listing process, handling paperwork preparation, including listing agreements, tax records, MLS listings, and assembling a comprehensive checklist for agents during client meetings. Additionally:

– Client Communication: Initiate and maintain communication with clients to secure necessary legal documentation for new listings.
– Marketing Management: Oversee the entire marketing process, including coordinating photographers/videographers, inputting property details into MLS, curating photos, crafting compelling property descriptions, arranging sign installations, and managing related events.
– Agent Support: Facilitate and manage agent calendars, ensuring all listing tasks are on track and organized.

Transaction Coordination:

Transitioning from listings to transaction closures, you’ll handle a range of crucial tasks, including:

– Transaction Oversight: Coordinate transactions from pending to close, ensuring a smooth process throughout.
– Document Drafting: Prepare amendments and addendums upon agent request.
– Inspection Coordination: Arrange and attend inspections and contractor meetings as requested by agents.
– Administrative Duties: Submit dotloop and commission sheets to the brokerage, maintaining and updating files as necessary.

Additional Responsibilities:
– Lead team marketing projects, researching and contacting potential listing prospects.
– Drive team communication on new listings and active buyers.
– Handle miscellaneous office administrative tasks to maintain organizational efficiency.

What We Seek:

Positive energy is non-negotiable! We thrive on collaboration and innovation. We’re looking for someone who embodies resourcefulness, brings forth creative solutions, and actively contributes ideas for process enhancement and strategy improvement.

Are You:

– A master organizer with a penchant for systems and processes?
– A dedicated team player who values collaboration and honesty?
– Obsessively detail-oriented with a knack for meticulous checks and balances?
– Skilled at multitasking and adept at handling diverse personalities with grace and humor?
– Eager to embrace new technology and adapt quickly to changes?

Bonus Skills:

Proficiency in Dropbox, Excel, Word processing, Google products, and Canva will be advantageous.