Listing & Marketing Coordinator

We are currently looking for a high-capacity individual with experience in real estate listing and marketing in a concierge-style customer & agent care capacity. The ideal candidate will be dependable, innovative, energetic, professional, and adaptable.

This person is someone who consistently is able to work well under pressure in a fast-paced environment and prioritize tasks, projects and meet deadlines. The desire to learn and grow is a must. This role, an extension of the Operations Team, will help support our agents and clients by continuously delivering value.

JOB EXPECTATIONS
You are the core of this business. Everything you touch matters and you alone have the power and knowledge to ensure every touchpoint, every task and every client need is met with professionalism, attention to detail, and exceptional care. You are the master of communication and organization. Your strongest attributes are customer service, organization, prioritization, and attention to detail.

Duties and responsibilities include:
-Assist with the listing process from pre-listing to marketing including but not limited to all client, agent and vendor communication, timeline tracking, and listing input
-Assist with marketing listing design and creation of brochures, reels and stories
-Responsible for coordinating listing paperwork, marketing assets and file compliance
-Responsible for updating our CRM with all clients and their listing details
-Serve as the first point of contact in handling client listing inquiries or concerns
-Assist with other team members and duties as assigned
-Maintain and continuously improve all team filing systems (contracts, legal, correspondences, etc.), transaction systems, computer databases and training resources

QUALIFICATIONS
-Previous Real Estate administration experience required
-Minimum 2 years of working experience in office administration and supporting North American clients
-Knowledge and understanding of Ontario real estate deal process, forms, and paperwork is a plus
-Have a high level of knowledge with Canva and social media tools
-Ability to work independently with limited direction.
-Demonstrates a mastery of systems, linking people, processes, and technology together purposefully and efficiently
-Strong verbal and written English communication skills
-Have a high level of accountability and a commitment to growth
-Ability to multi-task and prioritize in a fast-paced environment
-Ability to manage a large volume of tasks and client requests
-Manage multiple deadlines with a sense of urgency and accuracy
-Strong analytical and problem-solving skills. Detail orientation is a must
-Technological savvy, including knowledge of CRM systems, Google Business Suite
-Microsoft Office Suite (Excel and Word), PDF editing, task management, and more
-Stable internet connection with reliable power and backup internet
-Start in a part-time capacity from M-F 10 am to 3:30 pm EST (with unpaid 30-minute break) and starting at $9 CAD/hour

INTERESTED?
Click Apply and let us know why you’re a perfect fit for this position. Don’t forget to include a link to your detailed resume and highlight your relevant experience and the systems and tools you used. We will review all submissions and contact shortlisted candidates within 3 business days.