Job Description:
– Proper labeling of files/documents (IDs. POA, Proof of Address, Credit Reports, Agreements, etc.) received and uploading it in Google Drive
– Checking if all mails emailed for mailing are uploaded in Certified Mail Labels and adding Tracking Numbers in Google Sheets
– Tracking delivery status of mails either thru Certified Mail Labels or USPS and updating date of delivery in Google Sheets
– Saving a screenshot of the Proof of Mailings/Tracking Numbers for the letters mailed
– Logging in to clients’ credit monitoring accounts (Credit Karma, Experian, myEquifax, etc.) to see if logins are working and reports are updated
– Adding New Clients in Dispute Fox and Google Sheets
– Sending Onboarding Autofox via Dispute Fox
– Preparing POA document and sending it via
– Preparing Manual Request Forms for Annual Credit Report and emailing it to Mail Support, updating in Google Sheets and monitoring delivery status
– Assist in other administrative tasks
Qualifications:
– Proven work experience as a Virtual Assistant or as an Administrative Support in an Office set-up
– English proficiency particularly in written communication
– Knowledge in Credit Repair and Real Estate is a plus
– Exceptional skills in Google Suite (Google Sheets, Google Docs, Gmail, Google Drive)
– Knowledge in Dispure Fox is a plus
– Tech-savvy and fast learner
– Works with accuracy and has keen attention to details
– Proactive and has the ability to do his own research and problem solve
– Excellent time management skills, can multi-task and able to meet deadlines
– Can work for 20 hrs a week M-F between 10AM – 2PM PST
– Potential additional hours based on performance
Technical Requirements:
– Dedicated computer with at least 6GB RAM, Intel3 or Ryzen3 OS, Windows 10
– Wired internet connection of at least 5mbps
– Back-up internet connection
– Noise cancellation headset or quiet workspace and a Webcam for Slack Huddle
How to apply:
1. Send a link to your resume
2. Tell us your VA and/or Admin Assistant experience
3. Do you have all the Technical Requirements mentioned above?
We will only consider your application if you comply/answer to ALL numbers from 1 to 3 above and you must write “YOUR BEST PART-TIME VA” as the subject of your application, so we know that you have read this job post up to the very end which tests your attention to detail.
APPLY FOR THIS JOB:
Company: IBX Digital
Name: Kyle James
Email: