Looking for: Executive Assistant (multi-skilled)

JOB SUMMARY
As the Executive Assistant to Jon Mac, you’ll dive into the dynamic world of executive support. Your organization and proactive approach will be key to keeping things running smoothly. Be the backbone of our operations, offering essential assistance to Jon and ensuring his day-to-day activities flow seamlessly. If you’re passionate about efficiency and excellence, this role is your chance to truly make a difference.

YOUR ROLE
As the Executive Assistant to Jon, you’ll serve as the cornerstone of his professional and personal operations. Provide comprehensive support to Jon, ensuring the smooth execution of his daily activities and commitments. Anticipate his needs and proactively address any challenges that may arise, acting as the primary point of contact for internal and external inquiries. Uphold the highest standards of confidentiality and discretion in all interactions, safeguarding his personal and professional interests at all times.

IDEAL CANDIDATE
Versatility and Humility:
No task is too grand or too humble. You will seamlessly transition from handling prestigious assignments to addressing minor requests with equal dedication and enthusiasm.

Exemplary Communication:
Exceptional voice etiquette is essential. Your ability to convey professionalism and warmth over calls is crucial in all interactions.

Impeccable Presentation:
You are the face of our operations. Your appearance and demeanor must consistently reflect the highest standards of professionalism and sophistication.

Proactive Protection:
Your role extends beyond mere assistance; you are a proactive guardian of my interests. Foreseeing potential challenges and preemptively addressing them is a core aspect of your responsibility.

Anticipation and Prevention:
Your foresight is invaluable. You are expected to anticipate needs and resolve issues before they escalate, serving as the first line of defense in problem resolution.

Resourceful Access:
As my primary support, you have access to a network of resources and contacts within our team. Collaboration and coordination with various departments are encouraged to ensure seamless execution of tasks.

Elite Access Management:
Managing concierge accounts demands precision and efficiency. Your adeptness in utilizing these resources for bookings and other transactions is crucial in streamlining operations.

REQUIREMENT
Location
Must be able to work from 7am-9am PST and 5pm-7pm PST, with a preference for candidates located in the Philippines.
Critical for accessibility and responsiveness to Jon’s needs, the workability with the PST time zones above ensures swift and seamless support for timely assistance and coordination.

Communication
To optimize Jon’s daily workflow, seamless communication is crucial. Seamless communication is paramount to safeguard Jon’s time, requiring proactive support to anticipate needs, mitigate potential issues, and ensure swift resolution, thereby maximizing efficiency and effectiveness in his daily operations.

Experience
You must have experience.
Demonstrated experience as an Executive Assistant or Personal Assistant is essential, showcasing the ability to navigate high-pressure environments, uphold confidentiality, and provide exceptional support, ensuring smooth operations and facilitating the achievement of organizational objectives.

YOUR TASKS
1. Managing a diverse array of administrative tasks, including booking travel arrangements, accommodations, and coordinating itineraries for executive travel.
2. Maintaining a meticulous schedule, ensuring deadlines are met, and continually seeking opportunities for process improvement to enhance efficiency in administrative operations.
3. Acting as the primary point of contact for internal and external stakeholders, managing correspondence, inquiries, and requests with professionalism and discretion.
4. Managing confidential information and sensitive documents with the utmost discretion, maintaining a high level of confidentiality and integrity at all times.
5. Efficiently managing tasks and responsibilities to alleviate the mental burden on Jon, anticipating his needs, and implementing proactive solutions to streamline processes and enhance productivity, ultimately contributing to a smoother and more manageable workflow for him.
6. Managing Jon’s email inbox, organizing it and responding to emails on your own except for high value ones where you need Jon’s input.
7. Designing images in Canva.
8. Designing landing pages with website builders.
9. Ad Campaign, PnL, other reporting via Google Sheets
10. SOPs build out via Google Docs
11. Slide shows via Google Presentations

DO NOT APPLY IF
You want a normal 9-5. This role is NOT easy & requires an all-in mentality. We’re looking for an applicant who will put in the work that others won’t.
You are married to your ideas or cannot take creative criticism.
You want a part-time gig and the ability to work with multiple clients.
If you can’t handle stress.