Love HBO’s “The Wire”? Then you could be our perfect Virtual Assistant.

Position Overview

We are seeking an exceptional Chief of Staff (Virtual Assistant) to support the founder in building and scaling two companies: a Digital Marketing agency and a Podcast Production company. This role requires a highly skilled, strategic, and proactive individual capable of managing multiple virtual assistants and ensuring smooth business operations. The Chief of Staff will act as the founder’s right-hand, facilitating efficient workflows, and allowing the founder to focus on strategic initiatives. One of the main aims is to generate more clients and revenue for both businesses. This is a full-time position, and we are not looking for anyone who is currently studying or cannot commit to full-time work from Monday to Friday.

Key Responsibilities

1. Strategic Planning and Execution:
• Assist the founder in developing and executing business strategies.
• Monitor progress and ensure alignment with business goals.
• Focus on generating more clients and increasing revenue for both the Digital Marketing agency and the Podcast Production company.
2. Team Management:
• Oversee and manage a team of at least three virtual assistants.
• Delegate tasks effectively and ensure timely completion.
• Conduct regular check-ins and performance reviews.
3. Operational Management:
• Manage daily operations and administrative tasks.
• Implement systems and processes to enhance productivity and efficiency.
• Handle project management and ensure all projects are on track.
4. Communication:
• Act as the primary point of contact between the founder and the team.
• Conduct a 15-minute daily briefing with the founder to update on key activities and priorities.
• Maintain clear and effective communication channels.
• Write emails in the founder’s voice and manage outreach to guests for podcast interviews.
• Schedule podcast recording sessions and manage the founder’s diary.
• Use WhatsApp, Slack, and Telegram for communication with team members.
5. Problem-Solving:
• Identify and address operational challenges.
• Provide solutions and implement corrective actions as needed.
6. Documentation and Reporting:
• Maintain comprehensive records of all activities and decisions.
• Prepare regular reports for the founder on business performance and team productivity.

Required Attributes and Skills

• Leadership: Strong leadership skills with the ability to inspire and manage a remote team.
• Organisational Skills: Exceptional organisational and time management skills.
• Communication: Excellent verbal and written communication abilities.
• Strategic Thinking: Ability to think strategically and manage complex tasks.
• Problem-Solving: Proactive problem solver with a solution-oriented mindset.
• Tech-Savvy: Proficient with project management tools (e.g., Asana, Trello), communication tools (e.g., Slack, WhatsApp, Telegram), and other relevant software. Must be able to learn new tools quickly and instruct others on their use. Ideally capable of creating standard operating procedures (SOPs) and recording Loom videos as tutorials.
• Flexibility: Adaptable and able to manage changing priorities in a fast-paced environment.
• Trustworthiness: High level of integrity and discretion in handling confidential information.

Non-Negotiable Skills and Experience

• WordPress Expertise: Highly skilled in designing, building, and managing WordPress websites.
• Marketing Proficiency: Extensive experience in all aspects of digital marketing, including:
• SEO: Strong knowledge of search engine optimisation techniques and best practices, with familiarity in keyword clustering and content strategies such as hub and spoke.
• Google Ads and Social Media Marketing: Proficient in managing campaigns on Google, Instagram, and Facebook.
• Cold Email Campaigns: Ability to run effective cold email outreach campaigns and nurture leads through the sales funnel.
• Lead Generation and Nurturing: Skilled in scraping and enriching leads via platforms like LinkedIn, and nurturing them through targeted email sequences.
• Content Creation: Ability to create and edit videos and content for platforms such as YouTube, Instagram, TikTok, and Facebook.
• SEO Writing: Proficient in using a variety of tools for conducting keyword research and AI tools to generate content. Able to edit content from others, implement internal linking strategies, and reach out for backlinks to enhance the site’s SEO performance.
• AI Proficiency: Skilled in working with ChatGPT and other AI tools.
• GoHighLevel Proficiency: Competent in implementing and optimising GoHighLevel internally and for other clients going forward.
• VPN Usage: Able to use a VPN to log into sites from the UK.
• Tool Proficiency: Proficient in Slack, Airtable, and Google Suite, including Google Analytics (GA4) and Search Console.
• Automation Skills: Experienced in automating tasks using Click to view, Airtable, Apify, and ChatGPT.

Personal Interests

• Pop Culture Enthusiast: Must be a fan of HBO’s “The Wire” and have a strong interest in pop culture, film, TV, and music.

Compensation

• Starting Salary: $500 per month, paid weekly via Wise or PayPal.
• Performance-Based Increases: Monthly salary increases by $100 with satisfactory performance, up to $800 per month.
• Salary Review: Opportunity for a formal salary review and potential increase at $800 per month.

Working Hours and Location

• Availability: Must be online between 9 AM to 5 PM UK time, Monday to Friday.
• Remote Work: Can work from anywhere in the world.
• Team Coordination: Experience working with teams based in different countries, including the Philippines, India, and Ukraine.

Application Process

Interested candidates should submit their CV along with a cover letter outlining their experience and why they are suitable for this role. Highlight relevant skills, experience, and personal interests that align with this position. Interviews will be conducted virtually, and the successful candidate should be available to start on Monday, 17th June.