Marketing Virtual Assistant

We are seeking a highly organized and proactive Virtual Assistant to join our luxury real estate brokerage. As a Marketing Virtual Assistant, you will be responsible for providing comprehensive support to our marketing team by managing administrative marketing tasks and ensuring smooth operations.

This role requires excellent communication skills, exceptional attention to detail, and the ability to multitask effectively. The successful candidate will have a keen interest in the real estate industry and possess a strong understanding of digital marketing and social media platforms.

Responsibilities:

• Complete graphic design work on Canva, Figma & Adobe Suite.
• Respond to agent requests and inquiries in a timely manner, providing accurate information and excellent customer service.
• Coordinate marketing requests and liaise with internal and external stakeholders to ensure materials are delivered on time.
• Manage incoming messages from photographers, videographers, marketers, and other professionals, ensuring timely responses and effective coordination.
• Collaborate with agents and graphic designers to create compelling social media posts, including photo editing and caption writing.
• Update and maintain marketing materials to ensure all information is up to date.
• Organize and maintain Dropbox folders, ensuring files are properly labeled and easily accessible to the team.
• Create PDF articles highlighting the brokerage and agent achievements.
• Schedule social media posts across various platforms and confirm successful posting, monitoring engagement and responding to comments and messages.
• Engage with social media content by liking, commenting, and following relevant pages to increase the brokerage’s online presence.
• Post videos on YouTube and actively engage with comments.
• Assist in website upkeep and maintenance.
• Perform market research to gather insights and support decision-making processes.
• Gather social media analytics and prepare reports to track performance and identify opportunities for improvement.

Qualifications:

• Knowledgeable with Canva, Figma & Adobe Creative Suite (Mainly Photoshop and some light work on InDesign)
• Microsoft Office, Google Suite, Dropbox, Slack
• Proven experience as a virtual assistant or in a similar administrative role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficient in digital marketing, social media platforms, and content creation.
• Detail-oriented and able to maintain accuracy while handling multiple tasks.
• Familiarity with real estate industry and market trends is preferred.
• Proficient in using Dropbox, YouTube, and social media management tools.
• Ability to work independently and as part of a team, demonstrating strong collaboration skills.
• Strong research and analytical abilities, with a knack for gathering and interpreting data.