Company: Private Psychiatry Practice
Location: Remote (Must be available during California business hours)
Compensation: $4-$7/hour (performance bonuses frequently offered for exceptional work)
About Us:
We are a private mental health practice with two doctors that prides itself on offering high-quality, personalized care to our patients. We care about talent not necessarily prior experience. Our team is led by two seasoned clinical physicians who are looking to bring on an additional dedicated and organized assistant to help manage medical charting duties as well as occasional special assignments, under the direct supervision of another virtual assistant, who will assist in all training and close, full support..
Job Description:
The successful candidate will be a detail-oriented, self-starter, with a knack for clear communication and organizational efficiency. The Medical Charting and Personal Assistant will assist our psychiatrist with creating and updating medical charts, using the Office Ally Electronic Medical Records (EMR) system and a range of templated notes. Free training on this EMR will be provided but knowledge of Office Ally EMR is greatly advantageous.
As patients are seen, updates to ensure they are seen in a timely fashion at their next appointment as well as updates to the medications that need to be sent and adding them to the list of patients to be charged and figuring out what to charge them based on the prior records are also required. If assisting with charting, an assistant will work closely with the doctor to capture relevant information and updates from each patient visit.
The role may extend to occasional personal assistant duties such as special assignments for our practice’s president.
The assistant might also be responsible for collecting payments from cash patients, liaising with our biller, and managing some light correspondence tasks.
Responsibilities:
Collaborate with the psychiatrist to develop detailed medical notes for each patient visit.
Utilize the Office Ally EMR system to modify integrated templates for efficient charting.
Answer phone calls (less than 10 a day) using the Ooma desktop app.
Applicants may be asked to answer the phone during California business hours, potentially setting up appointments.
Carry out personal assistant duties for the physician, including maintaining a personal Chrome calendar, assisting with travel arrangements, and providing reminders.
The assistant may collect payments from cash patients, obtain their credit card information, and process transactions through our merchant terminal.
The assistant will liaise with the biller to ensure a smooth billing process, this may involve providing updated patient information, and insurance cards, and checking on the status of insurance claims.
The assistant will often draft simple letters to accomplish specific goals such as requesting information or expressing gratitude, possibly utilizing systems like Chatbot GPT for efficiency.
Manage and organize documents using the Evernote system.
Qualifications:
Strong proficiency in English, with a neutral accent, is preferred.
Familiarity with the Office Ally EMR system, Quickbooks, and Evernote is a plus.
Excellent organizational and multitasking skills.
Strong communication and interpersonal skills.
Comfort with handling sensitive and confidential information.
Able to work during California business hours.
We are proud to be an equal-opportunity employer and encourage all qualified individuals to apply. Competitive compensation and potential performance bonuses will be provided. We look forward to hearing from you!
—–To be considered for this position, please complete the assessment test found at the following link:
/s/hjkkmln0
Please note that we will not conduct interviews without the completion of this test. Good luck!
APPLY FOR THIS JOB:
Company: Preferred Wealth Financial
Name: John Lee
Email: