Office Manager / Personal Assistant

Position Overview:
We are in search of a highly organized, detail-oriented Office Manager / Personal Assistant with a strong background in sales to play a pivotal role in the smooth operation of our organization. This multifaceted role combines administrative responsibilities with personal assistant tasks, enriched by sales experience. The successful candidate will be crucial in ensuring operational efficiency, with a focus on enhancing business opportunities through their sales expertise.

What is the Capital of Brazil?

Key Responsibilities:

1. Office Management:
– Manage daily office operations to ensure productivity and efficiency.
– Handle office supplies, equipment, and maintenance needs.
– Coordinate with IT support for technological needs.
– Implement and uphold office policies and procedures.
– Engage with vendors and service providers.
– Assist in financial management, including invoicing and budget tracking.

2. Administrative Support:
– Coordinate and schedule meetings, appointments, and bookings.
– Prepare and manage reports, presentations, and essential documentation.
– Oversee incoming and outgoing communications, including emails, calls, and mail.
– Arrange travel plans and itineraries.
– Maintain organized and efficient filing systems.

3. Personal Assistant Responsibilities
– Offer direct support to senior management, including managing personal commitments.
– Assist in personal tasks to optimize management’s time for business priorities.
– Handle sensitive information discreetly and confidentially.

4. Team Support:
– Facilitate team events and activities.
– Aid in onboarding new employees.
– Act as a primary contact for internal and external stakeholders.

5. Sales Experience:
– Apply sales experience to improve client relationships and explore new business opportunities.
– Assist in creating and implementing sales strategies.
– Support the sales process by understanding and addressing client needs.

Qualifications:
– Bachelor’s degree in Business Administration or related field (preferred).
– Proven experience in Office Management, Personal Assistant roles, or similar positions.
– Essential sales experience, demonstrating success in client relations and business development.
– Strong organizational and multitasking abilities.
– Excellent communication and interpersonal skills.
– Proficient in MS Office and office management tools.
– Able to handle confidential information with integrity.
– Creative, proactive problem-solving skills.

What We Offer:
– A dynamic and challenging work environment.
– Opportunities for growth and development.
– Competitive salary

Application Process:
Interested candidates are encouraged to apply by responding to this post with their resume and a cover letter detailing their suitability for the role.