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Office Manager + Planning Assistant

Date Posted —

Type of Work:
Full Time
Salary:
$8-12 per hour (depending on experience)
Hours per Week:
40

Job Description

OVERVIEW
The purpose of this role is to assist First Comes Love with pre-event planning and coordination for client events as well as support overall business operations. This role reports directly to the CEO and will be responsible for managing administrative tasks as well as executing the final event coordination for all client events. The role will interact with vendors, clients and our internal team.

RESPONSIBILITIES

WEDDING planning support
Onboarding new clients to project management software
Manage all assigned tasks and workflows within project management system
Check vendor availability and pricing
Update client documents with recommended vendors, availability, contact info and contract terms (
Develop event timelines based on questionnaires completed by the client
Send out timelines to vendors and client and edit event timelines based on client and vendor feedback
Vendor confirmation calls – call all event vendors, review final details, create outstanding items report, send client final timeline and outstanding items report
Assist with diagram finalization – adjusting number of guests per table and meal counts once client gives final numbers
Submitting event information to venues in a concise and streamlined manner
Upload vendor contracts and submit to clients for signature
Update client budget sheets

admin / general business support
Manage event assistant monthly schedule – checking availability, sending scheduling emails, managing shift changes as needed
Sending final planning documents to FCL on-site event teams
Updating team calendars with meeting and event information
Provide executive and administrative support to the CEO
Scheduling meetings as needed
Manage vendor database – update contact information and pricing, add and remove vendors

EXPECTED PROFICIENCIES

Highly organized and able to multitask
Self-driven and proactive nature
Familiarity with email, internet, Apple OS, Google Docs, Microsoft Office
Excellent written and oral communication skills required in English

IF YOU ARE INTERESTED IN THIS POSITION THE NEXT STEP IS:
COMPLETE THE SAMPLE PROJECT. VISIT THE LINK BELOW FOR ALL OF THE INFORMATION NEEDED FOR THE SAMPLE PROJECT. SUBMIT THE COMPLETED PROJECT TO:

SAMPLE PROJECT INFORMATION:
/drive/folders/1sF9EJuLLXQZJWyKhgrqIyYb5byJS_JyQ?usp=drive_link

APPLY FOR THIS JOB:

Company: Acomo Inc
Name: FCL Office
Email:

Skills