OFFICE STAFF

JOB DESCRIPTION
1. Works closely and effectively with the Special Project Manager to keep her well informed of upcoming commitments and responsibilities. Act as a “barometer”, having a sense for the issues taking place in the environment and keeping the Project Manager updated.
2. In-charge of preparation of quotations for Manila and checking quotations for branches and coordinates pricing to Project Manager.
3. Monitors the progress of each projects in Luzon, Visayas and Mindanao Region and reports to the Project Manager from time to time.
4. Prepare and verifies expenses request and maintain updated database of all the requested amounts and reports to Project Manager for approval.
5. Responsible in developing a computerized information list and database for prospect clients.
6. Responsible in making follow-ups to clients/ customers who were given quotations. Monitors updates of inquiry accounts from branches and reports to the Project Manager.
7. Schedules and arrange meetings and conferences and notifies interested parties.
8. Provides general administrative and clerical support to the special project department or team member.
9. Handles shipment concerns and coordinates with suppliers (boom truck/heavy equipment/ materials) needed for special project projects.
10. Assists the department in making follow-ups to the client regards to their billing.
11. Works closely with the Technical Team to identify and understand advancement’s objectives and ensure that these objectives are met with the possible use of resources.
12. Maintains confidentiality of documents and information received.
13. Uses a variety of software packages, such as Microsoft Word, PowerPoint, Excel, etc., to produce correspondence and documents and maintain presentation, records, spreadsheets, databases.
14. Builds positive relationship with customer. Comprehend customer requirements and make appropriate recommendations and briefings.
Requirements:
Must be college graduate of Business Administration and Office Management
Must have at least 2 years of experience related to Office Management and administrative duties.
Must have exceptional organization skills
Good communication and interpersonal skills capable of maintaining strong relationship.
Willing to work on site at Novaliches, Quezon City.
FRESH GRADUATES ARE WELCOME TO APPLY!