Office Virtual Assistant

PLEASE APPLY AT: Click to view/office-virtual-assistant-123943/

Does helping the people around you to get more done make you happy? Are you highly organized and do you have a reputation for getting things done? Are you an expert TODOer and do you take satisfaction from crossing things off the list once they’re done well? Are you extremely trustworthy and responsible? Are you looking for a long term and full time opportunity with a growing company that would really value your interpersonal and organizational skills to help them get more done? Well read on – Token of Trust is looking for you!

Token of Trust is looking for a friendly and helpful full time virtual office assistant to join the team. You will report directly to the CEO who will help you get plugged in to where you can provide the most value to the team. You will be measured on how much you’re able to help the team get more done, be happier and work smarter. There’s a ton of opportunities for us to work better so we’re really looking forward to meeting you!

What about the team? We are currently 6 full time people and are growing carefully. Token of Trust has a tight and talented team. Our products ensure that people are who they say they are, that kids cannot get their hands on goods they shouldn’t have access to and to help our clients meet state, local and federal regulations. We are do-gooders trying to help other do-gooders to do better.

If this sounds interesting to you please reach out – we want to hear from you! Please put your least favorite fruit in the first line of your cover letter to be eligible for this position.

DUTIES
Your duties will be to work with the team to take on work that you’re able to do to make them more efficient, happier and more productive. Since there is a wide variety of different kinds of jobs it is hard to list them here but here are some examples. Please note – we’re looking for help with some of these and it is okay if you don’t know how to do all of them:

• Helping with regular spreadsheet and data management tasks.
• Help marketing and sales research within Hubspot or the like.
• Proofreading, editing video and/or marketing materials.
• Coordinating and planning events including finding great places for events and ordering food appropriate to the team.
• Help sifting through resumes and doing initial screening of job applicants
• Reviewing team TODOs to find additional opportunities you might be able to help with
• Checking up on and ensuring that the random but important things we need to do are not dropped.
• Finding gifts for clients and team members to thank and reward them for their individual contributions.
• Helping team members schedule personal appointments, plan events or even help to make a great date night a success.

Qualifications
• You need to be trustworthy and be able to pass a full background check. This will help us use your skills in more places and is required to give you access to some areas of the business.
• We believe this is a full time job and you will need to be available to work with the team. As such we require that you are reachable each day to work directly with the team. We prefer someone who can work during our normal business hours – 9am to 5pm CST. If you need flexibility in this regard please ask.
• 2+ Years working as an assistant or manager with references that speak highly of your contributions.
The following skills are absolutely required:
• Fluency in written and spoken English
• Excel or Google Sheets
• Working with Google Drive
• Ability to pass a criminal background check (which will be required prior to start of work).
• Expertise and a passion in some form of process to organize work and get things done (e.g. GTD).
• Demonstrated ability to work independently and with others to get things done.

Bonus if you’ve got any of the following:
• Experience with Hubspot or similar CRM software
• Experience with HelpScout, Zendesk or similar software
• Experience with Trello

About Us
Businesses and consumers alike are increasingly relying on innovative methods to verify critical parts of one’s identity or profile. This verification process is a critical building block to initiating and maintaining trust in their relationships.

Token of Trust is an innovator in facilitating how people and businesses are verified so that businesses and consumers build relationships and partnerships with confidence. We facilitate trust by providing business with a cloud base platform and client tools to verify the information needed to make safe decisions. We’re constantly tuning into our customers and those they screen with Token of Trust. Identity verification and reputation management is a traditional business, however, we’re shaking things up with our own innovative approach. We’re looking for the right people to join us on our growth journey!