Operational & Financial Executive Assistant

Role Overview:
Join the Techvestor team as a direct assistant alongside our Head of Operational Infrastructure.

The Head of Operational Infrastructure oversees, builds, and/or collaborates on processes, software applications, budget allocations, company culture, a dedicated dispatch team, housekeeping teams, numerous other contractors, all teams that contribute to guest experience, and more. I am actively seeking an Executive Assistant with a keen eye for detail, proficiency in automating tasks, followed by a deep understanding of both traditional and cutting-edge technology solutions. Additionally, the role requires adept HR skills for maintaining comprehensive employee files and recording pertinent information. Overall experience in managing a large team is a plus.

Key Responsibilities:

Proficiently manage and analyze confidential data using Excel and Google Sheets.
Design, create, and implement advanced training modules, SOPs, and PowerPoint presentations.
Ensure meticulous attention to detail, particularly with financial figures.
Exhibit strong organizational skills, especially concerning financial reconciliation.
Daily reconciliation of expenses, along with managing receipts and memos.
Efficiently manage email communications, ensuring timely and professional responses.
Collaborate seamlessly with various teams across the organization.
Conduct research to guide the team towards efficient growth.
Source new vendors, staff, and other necessary resources.
Interview potential staff and manage the onboarding process.
Handle procurement of office supplies and other essentials.
Efficiently automate processes and tasks, optimizing operational efficiency.
Stay updated with and adeptly utilize cutting-edge technology features, both with and without AI integration.
Maintain comprehensive employee files and demonstrate strong note-taking abilities for HR-related tasks.
Key Qualifications:

Strong experience in the hospitality sector, especially with short-term rentals (e.g., Airbnb).
Experience with negotiation understanding the large ripple effect even the smallest changes can have on our overall spending habits.
Profound knowledge of financial management and reconciliation.
Proven track record of building and conducting advanced training modules.
Exceptional organizational and multitasking abilities.
Proficiency in automation and leveraging new-age technology solutions.
Capability to work and communicate efficiently with and without AI assistance.
Strong HR skills, including maintaining detailed employee files.
Based in the Philippines with prior experience in similar roles.
If you believe you are the right fit for this role and are excited to contribute to the growth of Techvestor, we would love to hear from you. Apply now and embark on a rewarding journey with us.

Proficient in all softwares:
– G-Suite (Gmail, Slides, Sheets, etc) + Excel
– Slack
– Confluence/Jira
– Breezeway
– Hospitable (or other PMS)
– Open Phone
– Ramp
– Asana
– All other tech platforms are a plus

Note: Please ensure you proofread your application for any typos or errors before submitting.