Operations Administrator

At GreenForce, our purpose is to promote growth in the cannabis business from seed to smile. We do this by cultivating community, embracing adaptability and being reliable. We are recognized throughout Oregon and Arizona as the go-to partner for professional, reliable temporary and permanent staffing solutions. We are working to improve labor management and professional services throughout the cannabis industry. This is where you come in. We seek an Operations Administrator. We work hard and make sure to have fun while we’re doing it.

The Operations Administrator will collaborate with all departments to ensure smooth communications and oversight while scheduling, managing and maintaining a number of internal reports and processes.

As the Operations Administrator, your primary tasks will include managing the office and supporting office staff as well as overseeing a portion of the weekly financial tasks, timesheet accuracy, compensation reports, accounts receivable and client invoicing. The Operations Administrator will report directly to the Director of Operations and CEO.

Duties

Support CEO with executive administrative duties
Schedule appointments and maintain office and executive calendars
Create and maintain filing systems, both electronic and physical
Send out invoices to partners on a weekly basis and as requested
Manage payments (checks, credit card, cash, bank transfer) from partners in a timely manner
Send weekly A/R reports
Send out monthly financial summaries both internally and externally
Assist with past due balances and collections
Maintain accounts receivable to ensure aging is up to date and uncollectible amounts are accounted for at an acceptable level
Maintain workforce timesheet accuracy
Support payroll process
Accumulate Employee performance data for reviews and analysis
Provide administrative support as needed, weekly documents, communications, etc
Assistance with marketing and communications

Qualifications
Proficient in Microsoft Office, Google Suite, and Quickbooks
Self Starter
Attention to detail
Strong accounting and bookkeeping skills
AR experience preferred
Strong customer service skills
Ability to communicate effectively over the phone and via email with a variety of clients
Maintain professional boundaries and handle confidential information with discretion