Operations and Admin Assistant

OPERATIONS & ADMIN ASSISTANT
Company: Purpose Advisory (Click to view)
Employment Type: Full-Time, Remote
Expected Salary: AUD$7 – $10ph (depending on skill & experience level)

About the Purpose Advisory:
Purpose Advisory is an Australian Financial Advice, Business Coaching & Life Coaching company. We work with primarily 25 – 45 year old Australians to build wealth, grow their business, raise a fourishing famliy and live their best life. We specialise in working with dynamic, creative entrepreneurs, many of whom have scattered attention or resemble the symptoms of ADHD. Our services are uniquely holistic and genuinely life-changing for our clients. Our team comprises a core Australian staff and a growing PH support team. We love and believe in the work we do and we prioritise building a family-like culture of smart, hard-working & passionate staff who are committed to their personal growth as much as that of our clients.

Our Unique Approach to Supporting Business Clients:
As part of Purpose Advisory’s unique Business Consultancy services, we engage members of our PH support team into the businesses of our clients, where they assist in delivering projects, improving processes, and completing important tasks. Alongside completing regular tasks and functions for Purpose Advisory, many of our PH support team will also work directly for and with our clients, juggling their own standard tasks, alongside interesting new external projects. In this regard, we operate partly like an agency. And in certain cases, where it’s mutually desired, our staff will transition to full time work for one particular business and remain with them long term.

Primary Business Relationship for This Position:
This role has been designed especially for one of our existing business clients, a medium-sized Australian gift retailer. You will be employed directly by Purpose Advisory, joining our family-like team, attending our team meetings, be managed by one of our team and benefit from our staff benefits. However, we will deploy you immediately to work on tasks for our client’s business.

Position Overview:
The Operations & Admin Assistant will provide support on a range of data & financial management tasks, including regular cashflow & creditor reporting, weekly & monthly KPI reporting, inventory & stock database management, handling consignment invoices, your attention to detail and ability to multitask will be crucial to our success.

Key Responsibilities:
– Prepare and deliver weekly Key Performance Indicator (KPI) reports to management.
– Generate monthly category sales KPI reports to track performance and identify trends.
– Compile and analyze monthly sales reports for consignments, providing valuable insights to stakeholders.
– Maintain and update Cashflow projections sheet to ensure accuracy in financial planning.
– Manage and update Payables spreadsheet, ensuring timely payments to vendors and suppliers.
– Match consignment invoices with consignment reports before forwarding to the accounts department.
– Confirm invoice accuracy with received stock before processing payments.
– Oversee the Lightspeed Stock Database to ensure accurate and up-to-date inventory records.
– Review and manage agreements, leases, and licenses, organizing and filing documents appropriately.
– Coordinate new product imports, managing the logistics and documentation process.
– Handle grants, compliances, applications, and approvals, ensuring regulatory adherence.
– Assist in merchandise planning and stock ordering to maintain optimal inventory levels.
– Organize and maintain digital assets, ensuring easy access and efficient file management.

Minimum Qualifications & Skills:
– Bachelor’s degree in Finance, Engineering, Business Administration, or related.
– Strong analytical skills with proficiency in creating formulas in Google Sheets / Microsoft Excel and other reporting tools.
– Strong proficiency in leveraging AI tools to manage & analyse data
– Proof of excellent organizational and time-management skills, with the ability to deliver on project deadlines
– Well-known for being reliable and having high-attention to detail
– Ability to digest new task instructions promptly without needing every step to be explained in explicit detail
– Ability to manage and prioritize multiple tasks effectively in a fast-paced environment.
– Experience with inventory management systems, preferably Lightspeed.
– Knowledge of financial principles and reporting requirements.
– Excellent communication and interpersonal skills.
– Ability to work independently as well as part of a collaborative team.

Practical Requirements:
– Availability 5 days/week, Sydney office hours (willing to be flexible, but we need to align calendars)
– Dedicated office space (quiet and without distractions)
– Reliable, high speed internet connection
– Back-up internet connection

Work Environment:
– This position is 100% remote.
– Collaborative and supportive team environment.

Additional Benefits:
– Training and mentoring for professional growth and personal development.
– Support with achieving your personal goals

Recruitment Process:
– Your application (see How to Apply below)
– 1st Interview with Aleana, our HR Manager (only for successful candidates)
– Practical challenge to complete (to evidence your skills)
– 2nd Interview with the Director of Purpose Advisory

How to Apply:
1. Send us a 2-5min video introducing yourself and explaining why you’ll best fit this role and our team culture
2. A copy of your resume / link to your LinkedIn profile
3. Answer the following questions in your email application:
– What do you believe sets Purpose Advisory apart from a standard “BPO” or “VA agency”?
– What do you believe are the common ‘superpowers’ of people with ADHD, when it comes to running a business? What are the main challenges they would face, compared to people who don’t have ADHD?
– How does this job opportunity align with your personal mission and purpose?
4. Prepare three (3) Referees (2x professional and 1x personal) to be contacted after progressing past the first interview
5. Submit your video, resume and answers to Click to view