Operations Coordinator

We’re on a mission to help entrepreneurs step into their role as CEO, and scale their business and their freedom. As a business strategist + coach, we offer services, programs and courses that help entrepreneurs develop sustainable growth strategies, streamlined operations and transformational leadership.

We’re seeking a part-time Operations Coordinator to join our team. The ideal candidate will have a roll-up-your-sleeves get-it-done attitude; they’ll be team-oriented with a curious mind and eager to learn. This person must be well-organized, highly detailed, and a self-starter. This person will be responsible for providing operations support to our team and must be dedicated, focused, and extremely detail-oriented.

Roles and responsibilities will include any of the following:
Project Management – Ensures all work is assigned in ClickUp and project plans are thorough and detailed; assists with balancing workload to ensure proper team utilization; follows up with team members on overdue tasks to ensure deadlines are met
Systems Maintenance & Review – Maintains systems directory; creates, organizes, updates, and audits systems and SOPs
Analytics – Accurate weekly reporting of KPIs across all departments
Bookkeeping – Financial support including general bookkeeping, tracking client and team payments, and expense tracking
Executive Assistance – Inbox management and research assistance for CEO
Tech Backup & Testing – Supporting Marketing Assistant with tech/tools integration and testing and website updates
Quality Control – Review and approve work prior to distribution/publishing to provide a check and balance and maintain high quality standards
HR Support – Providing HR support and assistance for hiring, onboarding and offboarding team members
Other duties as assigned

YOU
Are excited by the idea of making positive change in the world, and your work reflects your values
Have a proven ability to pay meticulous attention to detail and have a demonstrated commitment to quality, with a high level of accuracy in all output
Have excellent time management skills, a high sense of urgency, ability to prioritize multiple tasks, and meet strict deadlines
Are available to work within the hours of 8am-3pm Eastern (New York Time Zone) daily and attend weekly team meetings
Strong sense of responsibility and ability to complete tasks with minimal supervision
Are independent and self-sufficient but also know when to ask for help or clarification
Are ready to grow with the business, investing own time in personal development, and look forward to being a trusted team member that the business relies on in order to grow
Consistent with quality and communication
Initiates and responds to suggestions for improving

Proficiency or willingness to learn software/tools including:
ClickUp
ActiveCampaign
MemberVault
Dubsado
ThriveCart
Slack
Canva
Zapier
EasyWebinar
ShowIt
Google Suite
Acuity
Captivate
Descript

Must have:
Strong Internet Access
20 hours per week available and are flexible with increasing hours as needed

Benefits for Active, Part-Time Contractors Include:
100% Remote Position
Ability to work from anywhere with zero commute time
4-Day Workweek (with very limited exceptions)
Fun, fast-paced work environment and team culture

To Apply: Fill out the application HERE: Click to view/8436234/f/81ega-406/QXYJ80EBVL34INN1ED