Operations Coordinator

Are you looking for a new career in the exciting world of corporate event planning? Are you a strong operations person with career ambitions to one day become a COO? If you’re tired of bumping your head on the glass ceiling this is the opportunity for you.
Expert Active is on the lookout for a highly organized and detail-oriented operations lead to operate the day to day of our booming corporate adventure business in southern California.
The best part? This position is 100% Remote.
Proficiencies:
Planning and Coordination
Vendor and Contractor management
Excellent Communication Skills in English (C2) Neutral Accent Highly preferred
Detail oriented
Event Logistics management
Proactive
About this role:
Busy Season: Working Hours are during US Pacific time
Off Season: Flexi Hours with 4 hour overlap
Must have a quiet, distraction free place to work (No roosters, or use noise cancellation)
Must be presentable on meetings especially with vendors and partners
We are willing to pay for the right person. Budget (60k – 72k PHP Monthly)
Payments will be on the 2nd and 16th of every month
First 30 Days:
Familiarize yourself with existing event contracts and logistics plans on Google Sheets.
Initiate communication with key vendors and contractors to establish relationships and understand booking procedures.
Introduce yourself to clients as their primary point of contact and gather any outstanding details for upcoming events.
Develop a system for meticulous detail management, ensuring all event logistics are accurately tracked.
Begin reviewing existing SOPs and identify areas for improvement or updates to enhance efficiency.
Next 30 Days:
Take the lead in organizing and executing at least one event from start to finish, applying the established processes.
Strengthen relationships with vendors and contractors, negotiating favorable terms and agreements for future events.
Implement a streamlined client communication protocol to ensure clear and prompt responses to inquiries or concerns.
Refine the system for detail management, incorporating feedback and optimizing processes for greater efficiency.
Propose innovative solutions to enhance operational systems and processes, addressing any identified gaps.
Final 30 Days:
Oversee multiple events simultaneously, demonstrating proficiency in coordination and execution.
Evaluate the effectiveness of SOPs and make necessary updates or additions to ensure comprehensive coverage of event management processes.
Lead SCRUM meetings effectively, providing insightful updates and actively participating in strategy discussions.
Conduct a thorough review of event outcomes and feedback to identify areas for further improvement in future operations.
Present a comprehensive report on system optimization initiatives and their impact on overall efficiency and error reduction.