Operations Coordinator & Executive Assistant

KoStudio is looking for looking for an Operations Coordinator and Executive Assistant to join our team. This role is crucial for maintaining the smooth operation of our business by keeping track of all ongoing projects, campaigns, and deadlines. The ideal candidate would be organised, detail oriented and dynamic. This hire will act as a right hand to the founder, helping them streamline systems and processes while taking care of executing projects.

Key Responsibilities:

– Project and Campaign Oversight: Maintain a comprehensive understanding of all ongoing projects and marketing campaigns within the company. Ensure all tasks and activities are tracked and deadlines are met by team members.
– Help build out systems, SOPs & KPI reporting for the team
– Organizing and streamlining Notion systems
– Inventory Management: Manage inventory forecasting, including monitoring stock levels and notifying the CEO/Founder of re-order dates to prevent stock-outs and overstocking.
– Product Development Coordination: Keep track of product development timelines. Liaise with manufacturers and the founder to ensure deadlines are met and communication flows smoothly.
– Task Coordination: Regularly update and maintain task lists and schedules, ensuring all team members are aware of their responsibilities and deadlines.
– Communications Management: Serve as a central point of contact for internal and external communications related to projects and inventory.
– Reporting and Analysis: Provide regular reports to the CEO/Founder on project progress, inventory levels, and product development stages.

Qualifications:

– Preferably experience in operations coordination, preferably within a DTC e-commerce environment.
– Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
– Excellent communication skills, both written and verbal, with the ability to liaise effectively with a range of stakeholders.
– Proficiency in inventory management and forecasting.
– Experience in project management and familiarity with project management tools.
– Detail-oriented with a proactive approach to problem-solving.