Operations Coordinator – Slack, Google Drive, and Task Management Expert (Notion or Asana)

Are you a highly organized individual with a knack for gathering resources and compiling data? Do you excel at keeping tasks on schedule and managing team to-dos? If so, we want you to join our fast-growing social media agency!

Responsibilities:

• Independently gather resources online based on instructions and compile data into spreadsheets.
• Help track team tasks and coordinate to keep everything on schedule.
• Manage file organization and communication through Slack, including setting reminders, tagging team members, and managing pinned important files.
• Utilize Google Drive for document management, organizing content, and managing photos that are pending or already posted.
• Coordinate and ensure tasks are progressing on schedule with the right team members alerted at the right time for start, progress updates, and task completion.
• Assist with social media management, content scheduling, and ensuring timely task handoffs.
• Collaborate with the team to set up and manage a task management platform like Notion or Asana, converting Gantt charts into a monthly task flow for each client.

Requirements:

• Proven experience with Slack (reminders, tags, file management).
• Proficiency with Google Drive.
• Strong understanding of Instagram and social media platforms.
• Strong attention to detail (mention this in your application title).
• Ability to work on Eastern Time (ET).
• Experience with social media management, file organization, data gathering, setting reminders, and appointments.
• Expert-level proficiency in task management platforms like Notion or Asana.
• Ability to convert Gantt charts into repeatable task flows for client management.

Application Instructions:
Please submit your resume, portfolio, any task trackers you have created on Notion or Asana, and a short response detailing your experience related to research, documentation, organization, and writing. Make sure to include “Attention to Detail” in the title of your application.

We look forward to seeing your applications and welcoming a new member to our dynamic team!