Operations Management and Implementation

Operations management and Admin Coordinator – EA Implementer
Ea Implementer

This is US based PST time.
**Position Overview:**
The EA Implementer will be responsible for overseeing and managing the day-to-day operations of our organization. This individual will ensure efficient communication flow within the company, lead meetings, manage personnel, and handle various administrative tasks. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment.

**Key Responsibilities:**

1. **Operational Management:**
– Oversee daily operations and ensure smooth workflow across the organization.
– Develop and implement efficient operational processes and systems.

2. **Team Management:**
– Lead and manage the team, including hiring, onboarding, and performance evaluations. This includes the day to day in the weeds work of managing and also doing. This role also supports the ceo as an exec assistant and manager – ensuring that the CEO completes all meetings, calls and deliverables.
– Facilitate team meetings and ensure effective communication and collaboration.
– Provide support and guidance to team members as needed.

3. **Project Management:**
– Utilize Asana for project management, including task assignments, progress tracking, and deadlines.
– Coordinate and oversee various projects, ensuring timely and successful completion.

4. **Administrative Support:**
– Handle scheduling and calendar management for executives.
– Manage email correspondence and ensure timely responses.
– Prepare and maintain reports, spreadsheets, documents, and briefs.
– Organize and manage filing systems, both electronic and physical.

5. **Communication and Coordination:**
– Act as the primary point of contact for internal and external communications.
– Ensure clear and effective communication across all levels of the organization.
– Coordinate and manage company meetings, including setting agendas and taking minutes.

6. **System and Process Improvement:**
– Identify areas for improvement and implement new processes and systems to enhance efficiency.
– Develop and maintain standard operating procedures and policies.

**Qualifications:**

– Bachelor’s degree in Business Administration, Management, or a related field.
– Proven experience in operations management, administrative coordination, or a similar role. Minimum 3 years.
– Strong leadership and team management skills.
– Proficiency in project management tools, specifically Asana.
– Excellent organizational and multitasking abilities.
– Strong written and verbal communication skills.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
– Ability to work independently and take initiative.

**Preferred Qualifications:**

– Experience in a fast-paced, dynamic work environment.
– Familiarity with scheduling and email management tools.
– Knowledge of creating and maintaining filing systems.
– Experience in hiring and personnel management.

**Personal Attributes:**

– Highly organized and detail-oriented.
– Proactive and able to anticipate needs.
– Adaptable and able to handle changing priorities.
– Strong problem-solving skills.
– Professional and personable demeanor.

**Application Process:**
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this position. Include a short video introducing yourself. Also send to Click to view2010 at gmail subject EA Implementer. Also make sure to send your onlineph profile in this initial email. Include when you worked pst by telling me name of company and dates worked and title of person you worked for and your title and main roles. Send this in a spreadsheet.

This role requires extreme attention to detail and ability to understand written instructions.