Operations Virtual Assistant

We are looking for an exceptional individual to join our operations team!
We own and operate an online business coaching company with multiple products and thousands of clients. Our team is small, remote, closely-knit and fully-aligned with our core values which are: Live with Integrity, Celebrate the Wins, Face the Mirror, 64 Crayons and Rubik’s Cube.

You Exemplify Our Core Values Because You:
Meet deadlines and love to surprise and delight others by consistently exceeding expectations.
Thrive as a team player who celebrates all wins and knows one person winning does not mean another person loses.
Have an insatiable appetite for personal and professional development. You love and appreciate where you are and are always striving to become a better version of yourself. You’re spiritual (maybe with a side of skepticism) which means you believe in a higher power and are open to signs and guidance.
Think creatively, like to have fun at work, value other’s unique talents, embrace diversity and strive for inclusion.
Are a problem solver by nature, like connecting the dots, seeing the big picture, are resourceful and willing to ask for help.

Job Overview

As the Operations Virtual Assistant, you will be responsible for making things happen and executing tasks while pro-actively creating solutions to problems we may not know exist. You excel at systems and organization which keeps you two-steps ahead, with space to anticipate challenges, and devise solutions that make us scream “Wow, how did you do that?”

You love watching from the back of the stage knowing that the show was able to go on because of all your behind the scenes work.

You must have meticulous attention to detail and an excellent command of the English language. You take the time to ensure your work is accurate, precise, and of high quality, and aim for excellence in everything you do.

You must be resourceful and come ready to learn.

Let’s be real … this role has high expectations!

If that motivates you, then you may be the one we want to join our team because you are a total badass at administrative support and you love supporting others with your incredible skills.

This is a part-time, remote, position pending a review after the first 30 days. If desired, this could turn into a full-time position in the future.

We need you to be working when we are working so you must be able to work 4 hours a day Monday through Friday between the hours of 8:00 am to 12:00 pm Pacific time (GMT-7).

Your Responsibilities and Duties may include what’s listed below. We are a small team and while we don’t expect you to be an expert at all of the following, tasks will be assigned based on your strengths, you will be cross trained and expected to jump in where needed. We are willing to train the right candidate.

Calendar Management
Email Management
*Responding to operations related emails in a timely manner
*Prioritizing emails and filing with folders
Customer Support
*Onboarding private clients and online course enrollees
*Sourcing and fulfilling clients gifts
*Administration of private Facebook groups
Social Media and Videos
*Creating Canva Graphics
*Scheduling social media posts on Instagram and Facebook
*Creating Keynote slides
*Simple Video Editing
Tech Management
*Maintaining the daily tech operations with ActiveCampaign, Acuity, Apple (Pages and Keynote), Asana, Google Workspace, JotForm, Kajabi, Zoom and others.
*Connecting the dots between all tech pieces.
*Programming all course and client-related emails.
Asset Management
*Track email campaign performance
*Create and maintain an organizational system of all content, graphics, and other assets so each member of the team can easily locate what they need without getting frustrated, losing time, or anxiously screaming, “where do I find xyz?”
Quality Control
*Help team maintain their “A-Player” performance level for internal and external deliverables
*Enrich the client experience so each client feels like a VIP
*Perform all duties at the highest level in accordance with our core values.

Application Requirements:
You must be obsessed with Apple products and would rather poke out your eyes than use a PC or a non-iPhone. You MUST own either a desktop or laptop computer.
Take the following test – Click to view/personality
Take a picture of yourself with your Mac laptop or desktop and iPhone (bonus points for additional Apple products).
Complete the application which will ask for your resume, your results from step 2 above, and the picture from step 3 above so have them ready to go.

You must apply here to be considered –> Click to view/?k=laT-snUqXs2nCl9EFWPI5A&d=1155Click to view59