PA to Directors of Property Investment Company

Job Title: PA to Directors of Property Investment Company

Location: Remote (Preferably based in the Philippines)

Job Overview:
We are seeking a highly organised and proactive Virtual Assistant to join our team, as a PA to the directors – Katy & Joe, a friendly husband and wife team based in Liverpool, England. As property investors, our operations span multiple areas, including tenant communication, property maintenance, financial management, and property acquisition. The ideal candidate will assist in managing these diverse tasks efficiently. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks simultaneously. We are a good, fair employer with experience hiring a remote team from the Philippines in the our main trading business. This is a different role where you will be working directly with the directors as a personal assistant covering their email inbox and other ad hoc life tasks. Full training will be given for all tasks.

Responsibilities:

Operations:
Communicate with tenants and address their concerns promptly.
Assist in submitting our bank transactions and financial documentation to our accountants
Organise and coordinate maintenance jobs for Airbnbs and Buy-to-Let properties with our maintenance team.
Support in bank reconciliation and error checking our Profit & Loss statements.
Follow up on move-in inventories with tenants and ensuring sign-off is completed.
Analyse Airbnb property performance and suggest pricing adjustments.
Schedule and oversee regular preventative maintenance tasks.
Manage and track payments, including verifying our letting agency statements.
Handle tenancy paperwork and advertising for vacant properties.
Organise property viewings and inspections.
Conduct analysis of the reviews on our Airbnb properties.
Manage utilities for properties and ensure we are being charged accurately.
Compile and maintain property purchasing paperwork to assist with transactions.
Manage email correspondence and scheduling. Keep inbox tidy.
Process external payments through Wise.

Growth:
Analyse new properties available for sale and provide recommendations.
Organise property viewings for potential purchases.
Liaise with furnishing companies during property refurbishments.
Create and manage some social media posts.
Organise logistics for property updates and orders.

Administrative Tasks:
Make phone calls to third parties on behalf of the property owner.
Send presents and cards for special occasions to loved ones through online services.
Organise various home administrative tasks – cleaner / gardener / handyman etc.
Shortlist hotels and organise travel arrangements for work trips and holidays.
Pay parking fines and manage other miscellaneous administrative duties.
Schedule daycare for pets, specifically for Elvis, our golden cocker spaniel!

Qualifications:
Previous experience as a Virtual Assistant or in a similar PA role.
Strong organisational and multitasking abilities.
Excellent communication skills, both written and verbal.
Proficiency in using online tools and software for task management.
Experience in property management or real estate is a plus.
Ability to analyse data and make informed decisions.
Detail-oriented and able to work independently.
How to Apply: Interested candidates are invited to follow the below link and submit their application via the following Google Form – Click to view/5g7W5PUNEFfmqB7f6

We look forward to hearing from you!

Salary: 250 PHP per hour starting salary. We expect this to increase following successful completion of your initial probation period of 6 months. We also give 13th month pay and have paid holiday allowance of 21 days.

Working Hours: We require Monday – Friday 9am – 5pm though this isn’t rigid, we can offer flexible arrangements following an initial period of working together and developing mutual trust.

Application Deadline: Thursday 20th June 2024 – 12pm UK time