Pacific Admin Solutions Admin Assistant

Pacific Admin Solutions Admin Assistant
Rockstar Admin Assistant Needed For Marketing Agency.

Do you want to help a top chiropractic firm make its way to the top of its field?

Then we need to work together ASAP.

Don’t miss this:
– Join the early stages of a fast-growing company working with a top-notch chiropractic firm
– Be part of a fun, driven team
– Big opportunities will come from helping us grow
– Long-term position
– Be trained by the best – we’ll invest in training you
– Be empowered to make decisions
– Have the authority to direct your own path
– Work without being micromanaged
– Work from home
– And maybe, just maybe, become a high-end manager

At Pacific Admin Solutions, we value each of our team members, and together, we’re now joining forces with a top notch chiropractor in implementing their marketing strategies and managing their administrative work, resulting in an out of the box thinking and effective brand strategy.

Our goal is to help our partner chiropractic group dedicate themselves to their clients’ health and wellbeing with a unique approach and plan of action.

And to do that, we collaborate with clients to create and implement case specific marketing strategies tailored to reaching favorable results. Come join us in making a difference.

We want you to play a huge role in things moving forward.

This is an exciting long-term opportunity for you.

As you grow, the position can grow with you, based on your skills and interests.

Whichever direction your passion and talent take you, we’ll offer you training so that you can really live up to your potential.

So, are you ready?

JOB OVERVIEW
Main Responsibilities and Skills Needed:
– Administrative and sales marketing skills.
– Communication, interpersonal and customer service skills.
– Tech savvy.
– Solid grasp of the English language – both spoken and written.
– Ability to make effective phone calls to generate leads and sales (script and recorded training will be provided).
– Proficiency in writing clear and professional emails, and following up on calls and emails.
– Basic understanding of office operations and administrative tasks.
– Ability to manage schedules, appointments, and tasks efficiently, including scheduling follow up or missed appointments
– Lead Generation: Experience or skills in generating and following up on leads.
– Understanding of sales strategies and techniques to effectively promote seminars.
– Microsoft Office Suite: Proficiency in Word, Excel, and Outlook is a plus.
– Email Management Systems: Experience with tools like Mailchimp, Gmail, Constant Contact, or similar platforms.
– Experience in handling customer inquiries and providing excellent customer service. And diligence in following up with clients and leads to ensure satisfaction and engagement.
– Prioritizing urgent tasks and being able to triage work according to what should be due first
– Attention to detail in administrative tasks, documentation, and communication.
– Understanding and respecting cultural differences in communication and work styles.
– Chiropractic Field: Basic knowledge of chiropractic practices and terminology is a plus. (we can teach this)

Here are some specific examples of the tasks you’ll be handling:
– Use sales techniques to generate leads and sales based on a script and follow up on leads via phone and email..
– Handle calendar bookings to manage schedules and appointments
– Interact with (potential and current) customers and handle their inquiries ensuring customer satisfaction
– Administrative tasks and using various software such as CRM (Customer Relationship Management), Microsoft Office, Zoom and email management systems (Mailchimp, gmail, etc)

Thanks for reading this far. To apply, at the title of your cover letter application response, please write “Pacific Admin Solutions’ Rockstar”. Also please send me a video introducing yourself (can be a link to a loom or YT vid) briefly discussing the hardest challenge you have faced and how you overcame it (custom, non-template video please). Make the video no longer than 2 minutes.

DESCRIPTION OF IDEAL CANDIDATE
– Communicates with Prospective and Current Clients in a Sales-Savvy Manner Ensuring Quality Customer Service.
You excel at engaging both new and existing clients, balancing sales objectives with exceptional service. Your approach is professional and personable, ensuring clients feel valued and understood. You proactively address their needs and concerns, creating lasting relationships and fostering loyalty through consistent, high-quality service.

– Experience or Skills in Generating and Following Up on Leads.
You have a proven track record of identifying potential opportunities and turning them into valuable leads. Your proactive approach and persistence ensure that no opportunity is missed. You expertly manage follow-ups, maintaining engagement and moving prospects through the sales funnel efficiently and effectively.

– Takes Pride in Mastering the Details
You have an eye for detail. When you say your work is correct, it’s correct. You cross all of your T’s and dot all of your I’s. You will double (or even triple) check your work to make sure that you did it the correct way.

– Listens To Instructions
Double checking your work doesn’t mean anything if you didn’t follow the correct instructions in the first place. You will listen (or read) to the instructions given to you, making sure that you understand the task at hand. And if the task doesn’t make sense to you, you won’t be afraid to ask to make sure you do the job correctly.

– Does the Job Right
You find a sense of accomplishment in ensuring that you do the job correctly, as you were instructed to do. If you have a question during the onboarding or learning process, you aren’t afraid to ask in order to make sure you do the job right.

– Gets Stuff Done
You take charge and get stuff done! You know you can ask for feedback and resources, but you don’t make excuses. You have a passion and an internal drive to make things happen!

– Self Starter
You’re self-motivated, happy working on your own with minimal guidance. You don’t understand why some people just sit there when they haven’t been told what to do.

– Thrives With Hard Work
Some people shrink when given a big project. Not you – you say “bring it on!” It’s just one more opportunity to prove what you’re capable of.

– Solves Problems
Reason, logic, and process is your zone of genius. Your friends are often amazed at how you find solutions so quickly, often before they even realize there’s a problem.

– Thrives Behind The Scenes
At a concert, you resonate with the important people behind the scenes who make everything happen flawlessly.

– Growth-minded
You’re always learning, always growing. If you weren’t, life would be stale and boring.

– Takes Ownership
You love to be in charge, and you want more responsibility. You’re confident to say, “let me handle this.”

– Has the Necessary Interpersonal Skills to Work Well with Chiropractor and Other Team Members.
You thrive in a collaborative environment, effortlessly building rapport with both the chiropractor and your colleagues. Your strong communication and teamwork abilities ensure smooth and efficient interactions.

– You Do What You Say
If you say you’ll do something, you’ll do it. And if you can’t do it, you’ll say you can’t. (Why do some people make promises they can’t keep?!).

COMPANY CULTURE
We’re transparent; ask if something isn’t clear, feel comfortable to express your difference of opinion. We work hard, we own up to our responsibilities to our team and our clients, and we have fun while doing it.

PAY
Based on ability and experience, ranging from around 50,000-60,000 PHP per month, for this full-time role (depending on a combination of skills, ability and experience). If you believe you have more to offer, tell us what you’d like and why you’re able to deliver more value.

CANDIDATE REQUIREMENTS
– Honest
– Reliable
– Communicative
– Sales and marketing skills
– Customer service skills
– Fluent in English (written and spoken), near native speaker
– Type 50 WPM
– Own computer capable of handling Microsoft Suite, gmail, Zoom
– Strong/reliable internet connection
– Good character – *will have to be willing to conduct a background check. This role involves work in the legal field, so you will be dealing with sensitive client and medical provider files.

Work Environment: Be able to jump on a video call with coworkers during business hours. Hopping on impromptu phone calls with the clients and prospective sales during work hours is a given. Need to be able to respond to work-related chat/email communications in a timely manner.

WORKING HOURS
Full time position (40 hours/week): Preferred working hours are Monday – Friday, 9AM – 5PM US PST time

HOW TO APPLY
Message a short cover letter + resume as a response to this job post.

We look forward to working with you!

Sean Rose
Pacific Admin Solutions