Pacific Admin Solutions *LEGAL ADMIN ASSISTANT (LEAD)*

Pacific Admin Solutions Legal Admin Assistant (Lead)
Rockstar Legal Admin Assistant Needed For Employment Law Firm

Do you want to help top companies defend against Workers’ Compensation claims?

Then we need to work together ASAP.

Don’t miss this.
– Join the early stages of a fast-growing company working with a top-notch law firm
– Be part of a fun, driven team
– Big opportunities will come from helping us grow
– Long-term position
– Be trained by the best in Workers Compensation defense – we’ll invest in training you
– Be empowered to make decisions
– Have the authority to direct your own path
– Work without being micromanaged
– Work from home
– Emphasis on relative work-life balance in the legal field
– And maybe, just maybe, become a high-end manager

At Pacific Admin Solutions, we value each of our team members, and together, we join forces with a top notch law firm in implementing their legal strategies, resulting in an out of the box thinking and effective defense of Workers’ Compensation claims.

We work with dedicated and experienced Workers’ Compensation Defense attorneys who work as a cohesive unit to provide unrivaled representation for their clients. The law firm we work with defends every claim with the highest standards.

Our goal is to help our partner attorneys dedicate themselves to their clients’ defense and defend every claim with a unique approach and plan of action.

And to do that, we collaborate with clients to create and implement case specific strategies tailored to reaching favorable results. Come join us in making a difference.

We need you to handle extracting specific information from large file PDFs and in turn enter that relevant info into our Content Management System – essentially, data extraction and data input with meticulous attention to detail. We want you to play a huge role in things moving forward.

This is an exciting long-term opportunity for you.

As you grow, the position can grow with you, based on your skills and interests.

Whichever direction your passion and talent take you, we’ll offer you training and mentorship so that you really can live up to your potential.

So, are you ready?

JOB OVERVIEW
Main Responsibilities:
– Identifying and extracting individual legal and medical reports from large PDFs
– Naming and labeling files correctly using appropriate codes and formats
– Adding those individual letters and medical reports into our CMS and naming them consistently, according to firm procedures
– Prioritizing urgent tasks and being able to triage work according to what should be due first
– Reviewing documents of direct reports for errors

We’re looking for someone with meticulous attention to detail when extracting pages from PDF documents and naming documents, down to the spaces and periods.

Here are some specific examples of the tasks you’ll be handling:
– Going through a 300 page PDF to separate out individual medical reports by date. Example: extracting Dr. Smith’s 01/03/2023 report from pages 13-21 as one document, and extracting Dr. Smith’s 03/17/2022 report from pages 111-121 as a separate document.
– Adding each report into our Case Management System, making sure to name and label them properly. For example: “Click to view. John Smith.01-03-2023” and “Click to view. John Smith.03-17-2022”
– Given the following information: MRI of the Right Shoulder, Date of Service: 07-23-2023, Doctor: John Smith, MD, Date the doctor signed: 07-25-2023; follow standard naming convention to name the document “Click to view Smith, MD – MRI of the Right Shoulder”
– Listing out all medical reports on an Index/Schedule of Records, and then combining all of those listed on the Index/Schedule of Records into one combined PDF.

Thank you for reading this far! To apply, at the title of your cover letter application response, please write “Pacific Admin Solutions’ Rockstar”. Also please send me a video introducing yourself (can be a link to a loom or youtube vid, but make sure to grant access) briefly discussing the hardest challenge you have faced and how you overcame it (custom, non-template video please). Make the video under two minutes.

DESCRIPTION OF IDEAL CANDIDATE
– Takes Pride in Mastering the Details
You have an eye for detail. When you say your work is correct, it’s correct. You cross all of your T’s and dot all of your I’s. You will double (or even triple) check your work to make sure that you did it the correct way.

– Listens To Instructions
Double checking your work doesn’t mean anything if you didn’t follow the correct instructions in the first place. You will listen (or read) to the instructions given to you, making sure that you understand the task at hand. And if the task doesn’t make sense to you, you won’t be afraid to ask to make sure you do the job correctly.

– Does the Job Right
You find a sense of accomplishment in ensuring that you do the job correctly, as you were instructed to do. If you have a question during the onboarding or learning process, you aren’t afraid to ask in order to make sure you do the job right.

– Gets Stuff Done
You take charge and get stuff done! You know you can ask for feedback and resources, but you don’t make excuses. You have a passion and an internal drive to make things happen!

– Self Starter
You’re self-motivated, happy working on your own with minimal guidance. You don’t understand why some people just sit there when they haven’t been told what to do.

– Thrives With Hard Work
Some people shrink when given a big project. Not you – you say “bring it on!” It’s just one more opportunity to prove what you’re capable of.

– Solves Problems
Reason, logic, and process is your zone of genius. Your friends are often amazed at how you find solutions so quickly, often before they even realize there’s a problem.

– Thrives Behind The Scenes
At a concert, you resonate with the important people behind the scenes who make everything happen flawlessly.

– Growth-minded
You’re always learning, always growing. If you weren’t, life would be stale and boring.

– Takes Ownership
You love to be in charge, and you want more responsibility. You’re confident to say, “let me handle this.”

– You Do What You Say
If you say you’ll do something, you’ll do it. And if you can’t do it, you’ll say you can’t. (Why do some people make promises they can’t keep?!)

COMPANY CULTURE
We’re transparent; ask if something isn’t clear, feel comfortable to express your difference of opinion. We work hard, we have fun, we believe in a fair work-life balance in the legal field.

PAY
Based on ability and experience, ranging from around 35,000-40,000 PHP per month, for this full-time role (depending on a combination of skills, ability and experience). If you believe you have more to offer, tell us what you’d like and why you’re able to deliver more value.

CANDIDATE REQUIREMENTS
– Honest
– Reliable
– Fluent in English (written and spoken), near native speaker
– Type 50 WPM
– Own computer capable of handling data entry apps such as adobe reader and excel
– Strong/reliable internet connection
– Good character – *have to be willing to conduct a background check. This role involves work in the legal field, so you will be dealing with sensitive client and medical provider files.

Preferred:
– Microsoft Office and/or Adobe PDF experience

ADDITIONAL DETAILS
*REQUIRED:
– Internet: Fast, stable connection.
– Computer with sufficient specs to be able to handle Adobe and Microsoft suites (excel, word)
– Background check (no previous criminal background)

Work Environment: Be able to jump on a video call with coworkers during business hours. Need to be able to respond to work-related chat/email communications in a timely manner.

WORKING HOURS
Full time position (40 hours/week): Preferred working hours are Monday – Friday, 9AM – 5PM US PST time, though we are flexible in allowing you to work according to your hours as long as you get the necessary tasks done and are able to respond to work-related communications. NOTE that you will sometimes be asked to work US PST hours, specifically during training sessions, and/or when having to communicate/coordinate with other team members/clients.

HOW TO APPLY
Email a short cover letter as a response (or message back with a response).

We look forward to working with you!

Sean
Pacific Admin Solutions