Part-time Office Admin Assistant

We are a fast growing Australia company in search of a remote bookkeeper / office assistant to carry-out and manage office matters including administration, accounts receivables, accounts payable, job costing, certified payroll reports duties, document organization, and other tasks to help manage vendors, billing schedule, transactions, records, emails and projects.

AGM Technology is a Managed Technology Service provider with government and commercial clients all over Australia. This requires strict compliance with various billing and invoicing policies and strict attention to detail.

Must be able to work on Australian Eastern Time Zone (Sydney) 30-40 hours a week. through time tracking software (although, for the right applicant we would entertain a part-time position). This is for immediate hire.

Primary responsibilities:

General office & billing management involves the following tasks:

Verifies accuracy of billing data, correcting any errors.
Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods.
Records amounts due for items purchased or services rendered.
Performs general bookkeeping work on a job costing basis which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
Creates supporting documentation for billing documents for each type of project, whether it be monthly service agreements, certified payroll reports, or hourly ad-hoc field services billing.
Contacts customers and subcontractors to obtain, verify, and update account information when necessary.

Highlight any discrepancies between logs and invoice accounts.
Initiate and establish new procedures for remote office administration and billing tasks
Ensures insurance and corporate compliance and renewals
Email, document and schedule management
Performs other related duties, as assigned.
Accounts Payable is about managing outgoing bills and invoices on behalf of the company. These bills might include utility payments, inventory invoices, employee expense accounts and reimbursements, which involve the following tasks:

Updating and maintaining records of expenditures
Verifying accuracy of invoices before sending out payments
Responding to vendor invoices, statements, verification all items invoiced have been marked off and recived by AGM Technology Staff. Rewards/Bonuses paid when you find errors/mistakes which results in cost-recovery for the business.
Ensuring that all payments are made in accordance with company policy
Ensuring that all payments are sent on time
Resolving payment discrepancies and disputes on behalf of the company
Fill out the weekly certified payroll sheet for each employee for each project with the hours and pay for the given week and include proof of pay stubs.
Submit these certified payroll sheets to the government on a monthly basis in the form of a single PDF with a coversheet and invoice.
Accounts Receivable is about managing incoming payments on behalf of the company, which involve the following tasks:

Preparing and emailing invoices to customers, with supporting documentation, which at times includes certified payroll reports.
Posting payments to customer accounts
Organizing and filing deposit receipts as invoices are paid
Preparing reports on delinquent accounts and customer payment profiles
Reconciling cash receipts and deposits
Analyzing financial records for accuracy

Required Skills/Abilities:

Good understanding of clerical and administrative procedures.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Excellent attentive to detail
Ability to do certified payroll reports.
Proactive and ability to solve problems as they arise.
Proficient in Microsoft Office Suite or similar software.
Education and Experience:

High school diploma or equivalent required.
Associates degree or vocational school training preferred in accounting, finance or payroll accounting.
Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Language:

English (required)
Terms:

Pay is negotiable based upon experience and certifications (25,000PHP to 50,000PHP per month)
Remote
25-40 hours a week
Immediate Start.
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Additional Requirements

Ability to work on Microsoft Teams , Frequent Voice, Video, Chat Sessions throughout Business Hours
Hours of Operation from 8:30AM Australian Time (6:30AM Manilla Time ) Till 5:30PM.

To Apply :

Send a audio intro to what’s App + 61 412173939 or post a loony in your application here.

In the Voice Intro:

1) Describe your last 1-2 work experiences, what kind of company it was and your role and daily tasks.

2) What are your 3 best skills / talents are.

3) Confirmation, you have High-speed reliable connection, Quiet working room without traffic noise, and without noisy pets/small-children & Ability to make and receive calls in quiet environment during business hours AEST 9AM-5PM – Photo of working desk/computer setup preferred.

4) Please attached Resume or Resume Link in Message. + Screenshot of internet speed test from Click to view ( Just google “speed test” and run test and screenshot).

5) Email Subject should be Office Admin Assistant Applicant – [Last Name]

Good luck!