Part-Time Remote Legal Assistant Position

The Law Office of Terrell A. Ratliff, LLC is seeking a highly organized and detail-oriented part-time remote assistant to join our team. The primary responsibilities of this role include managing accurate scheduling and notifying clients of important court dates. The assistant will also be expected to perform various other tasks as directed by the lead assistant. The Firm’s location is Southern New Jersey, United States.

Key Responsibilities:

-Maintain precise schedules and calendars for attorneys and clients;

-Notify clients of upcoming court dates and ensure they have all necessary information;

-Keep accurate records of client communications and case updates;

-Assist with administrative tasks such as data entry, filing, and document preparation;

-Collaborate with the lead assistant and other team members to ensure smooth operations;

-Handle sensitive client information with the utmost confidentiality;

Required Skills and Attributes:

Organizational Skills:

-Strong attention to detail and the ability to manage complex schedules without errors;

-Effective prioritization of tasks based on urgency and importance;

Communication Skills:

-Clear and professional communication, both written and verbal, to keep clients well-informed;

-Empathetic and tactful approach when handling sensitive client matters;

Adaptability:

-Flexibility to adapt to changes in schedules, client needs, and workload;

-Problem-solving skills to address unexpected issues that may arise;

Technical Proficiency:

-Familiarity with legal management software, databases, and common office applications (e.g., Microsoft Office, Google Suite);

-Comfort using various digital communication tools (email, messaging apps, video conferencing);

Reliability:

-Consistently meets deadlines and is available for urgent matters;

-Strict adherence to confidentiality rules regarding client information and legal matters;

Teamwork and Collaboration:

-Ability to work well with legal staff, other assistants, and team members to achieve common goals;

-Proactive initiative to address issues or improve processes without always waiting for direction;

Legal Knowledge (Desirable but not required):

-Familiarity with legal terminology and basic legal processes is a plus but not mandatory;

Remote Work Capabilities:

-Reliable home internet connection and a dedicated workspace;

-Self-motivated and able to work independently with minimal supervision;

-Experience with remote collaboration tools and virtual communication;

Qualifications:

High school diploma or equivalent; some college education preferred;

Previous experience in an administrative or legal support role is a plus;

Proficiency in Microsoft Office and Google Suite;

Excellent verbal and written communication skills;

Strong organizational and time management abilities;

This part-time remote position offers a flexible schedule and the opportunity to work from the comfort of your home while gaining valuable experience in a fast-paced legal environment. If you are a highly organized, detail-oriented individual with a commitment to providing excellent support and the ability to thrive in a remote work setting, we encourage you to apply.

The Law Office of Terrell A. Ratliff, LLC is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified candidates, regardless of location.

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