Part Time Virtual Administrative Assistant

Virtual Administrative Assistant+
Overview: This part-time Administrative Assistant (AA) position is for a very smart thinker. It is a work-at-home, long-term professional position, performing behind-the-scenes tasks to help the leader accomplish his work. You must be self-motivated, proactive, highly organized, and professional. There is a lot of room for career advancement in one of our companies as you demonstrate your abilities.

IMPORTANT CONTEXT: The executive you will assist is a specialist in telehealth, with many years of experience. He owns and runs a software company with other staff dedicated to that work. The executive has taken on additional full-time duties and needs assistance behind the scenes keeping up with the details of the new work. You’ll work independently after some initial guidance.

JOB DUTIES: The focus of this job is to:
Keep the executive organized, meaning sorting/compiling documents and email content compiled in a meaningful way (often in a spreadsheet) so they are easy to find and review, without having to click into many folders, when possible,
Keeping up with questions asked of him,
Keeping up with questions he’s asked others that he should follow up on,
Drafting replies to emails, when appropriate,
Performing research, as needed,
Create documents using materials provided and ChatGPT,
Proactively makes recommendations and drafts advanced email responses based on my previous comments, documents and logic, and proposes solutions to problems presented.
Ensure the manager is prepared for upcoming meetings and addresses after-action items,
Maintain a list of To Do items to help the executive focus on completing priority tasks,
Assist with travel plans & arrangements as needed.
Periodic video meetings with the executive to coordinate work and provide feedback. The meetings will be about 30 minutes between 8-10 AM EST up to two times per week.
Qualifications
*At least 5 years as an executive assistant or closely related work,
*Excellent English speaking and English writing skills,
*Tech-savvy inclination,
*Highly detail-oriented personality and work habits
*Naturally highly organized
*Driven personality bent on task completion.
*Strong and consistent internet for video calls, backup power if not in the US,
*Available about 2-3 hours per day (10-15 hours per week) of focused time.

Note: This position requires focused attention and it is not permissible to have concurrent jobs at the same work time or childcare responsibilities during work hours. To reward you for actually reading this document, you’ll be one of the first considered if you write the words ‘smart choice’ in the headline of your application. That way I will be able to quickly identify you. Good luck with your application.

Job Application Link: Click to view/Jv2UUUzsrKQcdE4g8
Inquiries outside of the application form will not receive a response.